Executive Secretary - Dubai, United Arab Emirates - SPECIALIZED METAL DESIGN LLC

SPECIALIZED METAL DESIGN LLC

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Executive Secretary to the Managing Director required.

Job Description will be as follow:

Work directly with the Managing Director to support all aspects of his daily work routine.
Maintain the MD's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
Serve as a liaison between the MD and staff. This includes receiving and screening the MD's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
Provide coordination, monitoring, and communication of projects and programs managed by each department.
Serve as a primary point of contact between the Office Staff including helping to coordinate the work of the different departments and providing administrative support.
Assist the MD in the development of presentations and white papers for internal and external audiences.
Keep the MD advised of timesensitive and priority issues, ensuring appropriate followup.
Routinely perform a wide variety of support duties.
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
Prepare, reconcile, and submit expense reports.
Maintain paper and electronic filing systems.
Maintain confidential and sensitive information.
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.