Project Specialist, Operations - Dubai, United Arab Emirates - DSV - Global Transport and Logistics

Description

Job Req Number: 75956

Time Type: Full Time

DSV is constantly evolving and expanding with the global market. Working for the world's 3rd largest global supplier of transport and logistics can open many opportunities for you to develop your career on an international scale.

DSV is truly a global player offering services worldwide and operating in more than 90 countries and over 75,000 employees, we thrive within an international network of partners and agents. Every day, we aim to open many opportunities for you to develop your career on an international scale, promoting Customers First, Best performance & True Collaboration – we are One DSV

We are offering you the opportunity to become DSV Dubai's new Project Specialistin Operations This role involves ensuring seamless project implementation, monitoring progress, and collaborating with different teams to achieve operational objectives efficiently. . As part of one of the most successful transport and logistics companies in the world, we are looking for a candidate energetic, thorough, and self-driven

Reporting Line:

Report to: Project Manager

Role: Individual contributor

Direct subordinates : None

Detailed Responsibilities:

• Project Coordination: Coordinate and manage projects within the operations domain, ensuring alignment with project goals and timelines.
• Planning and Execution: Develop comprehensive operational plans and strategies, overseeing their successful execution in accordance with project requirements.
• Stakeholder Collaboration: Collaborate with cross-functional teams, stakeholders, and external partners to ensure synchronized efforts and smooth project progression.
• Working closely on pricing and solutions to meet the customer requirements within the scope of the given projects.
• Collecting and consolidating all required information and documentation, from internal and external stakeholders, to ensure submission of complete tenders to the clients.
• Review and prepares all reports and bid packages as defined in the SOP to ensure satisfactory submission.
• Monitors bid support budgets and report any potential overrun and/or misalignment to the management.
• Attend internal and external meetings as and when required and prepare MOMs and presentations to support the Projects Development.
• Prioritize and manage multiple projects simultaneously and follow through to ensure closeout of any outstanding tasks, assigned to the department.
• Assist and attend to customer demands and requirements through verbal and written correspondence.
• Analyze and Identify lanes, market information, segmentations, and opportunities to develop as well as sharing the output with the management.
• Answer internal and external customer enquiries on product availability, prices, delivery times, and the status of orders so that enquiries are dealt with promptly and accurately.
• Use databases or other computerized systems to maintain current customer records; track the status of orders and deliveries; and generate reports and statistics for Monthly/Quarterly reviews
• Be able to acknowledge and understand company capabilities and identify improvement areas where needed.
• Ensure accurate invoicing is done on a timely and Invoices are submitted to the customer with relevant backups.
• Job Completion, Milestone update and accurate cost/WIP accruals.
• Achieve KPI's set by management.
• DSV supply Code of Conduct is adhered to.
• Other tasks assigned by management
  
  

Communication:

Internal – Commercial Team (RDM, Inside Sales, Tender Management & Strategic Business Development, Product Management, Finance and Operations Team).

External – Customers/Clients, subcontractor/suppliers

Qualifications & Characteristics:

• Bachelor's in commerce, administration or equivalent.
• 3 to 5 years of experience in sales support, sales administration, order processing , in a multi-national Project logistics forwarder or similar. MENA region experience is preferable.
• Industry Expertise in Oil & Gas, Energy, EPCs, in the MENA regions.
• Excellent Office skills with proficient use of Microsoft Office, Microsoft Excel and Microsoft PowerPoint.
• Excellent communication and presentation skills to liaise with diverse teams and stakeholders.
• Fluent in English – writing and speaking.
• Result orientated
• Energetic & proactive
• Strong organizational and multitasking abilities to manage simultaneous projects effectively.
• Ability to communicate industry related information to people outside our industry
• Diplomatic, influencing & trustworthy
• Ability to define requirements, analyse facts, and determine relevant solutions/actions to be taken
  
  

DSV – Global transport and logistics

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of more than 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.

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