Russian Speaking Office Manager - Dubai, United Arab Emirates - APS Resources

APS Resources

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Job description
The international mining company is looking for an Office Manager for their Dubai branch office.

Responsibilities:

To assist fellow colleagues to accomplish various tasks, mostly corporate services related tasks including but not limited to new companies set up, processing administrative company amendments, requesting NOCs/Permits from private & government authorities, obtaining visas, filling out various corporate forms, translating basic miscellaneous documents and etc.

- acting as a first point of contact to GM, dealing with correspondence and phone calls;
- managing databases and filing systems;
- liaising with staff, suppliers and clients;
- collating and filing expenses;

Proactive planning for follow up actions internally and externally with the suppliers and clients;
Taking notes, preparing memos and act as the secretary in the meetings.
To manage the schedules by maintaining calendars for the company personnel and arranging meetings, conferences, teleconferences, and travel bookings;
To complete requests by greeting customers, in person or on the telephone, and answering or referring inquiries.
To offer, prepare and present coffee/tea/other drinks to customers, visitors and the company management;
To maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies;
To keep the office equipment operational by following manufacturer instructions;
To filing documents, as well as entering data and maintaining database.

Mandatory Qualification Requirements:

Analytical skills
Discretion and trustworthiness: you will often be party of confidential information
Self driven motivated junior professional. Interpersonal skills
Microsoft Office skills
Strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
Good oral and written communication skills
Communication skills
Demonstrated ability to work under pressure

Mandatory Language Requirements:

Proficiency in spoken and written English.
Conversational level of Russian.

Education & Experience Requirements:

Bachelor's Degree. Degree from top universities is an additional advantage.
Previous experience, especially in corporate services industry, preferred, but not mandatory
Previous admin assistant/secretary/personal assistant experience with min. 2 years is an additional advantage.

Experience:

Office Management: 1 year (required)

Language: