Reception and Admin Officer - dubai - Times World

    Times World
    Times World dubai

    5 days ago

    Description

    Department: Management
    Job Type: Permanent
    Location: Dubai

    Key responsibilities:
    • Front desk and guest relations
      • Greet and assist visitors in a courteous and professional manner.
      • Manage visitor registration, access, and coordination with internal teams.
      • Handle all incoming calls and route them appropriately.
      • Maintain a welcoming, clean, and organized reception area.
    • Administrative support
      • Assist the CEO with scheduling, meetings, appointments, and travel arrangements.
      • Prepare correspondence, memos, letters, reports, and documentation as required.
      • Handle incoming and outgoing mail, courier services, and office communication.
      • Maintain accurate filing systems, documentation, and office records.
    • Office administration
      • Monitor and maintain office supplies, stationery, and pantry inventory.
      • Coordinate with facility management, vendors, and service providers.
      • Oversee general office upkeep to ensure a smooth and organized work environment.
      • Manage office petty cash, maintain logs, and ensure timely reconciliation.
      • Support HR and Admin with leave monitoring, attendance updates, and basic staff coordination.
      • Assist in organising company events, internal meetings, and administrative activities.
    • Confidentiality and professionalism
      • Handle sensitive information and documents with strict confidentiality.
      • Maintain a professional appearance, communication style, and work ethic at all times.
    Requirements (Qualifications/Experience/Competencies)
    • Bachelor's degree in any discipline.
    • Minimum 3 years experience as a receptionist, admin officer, secretary, or similar role.
    • Strong verbal and written communication skills.
    • Excellent organizational and time management abilities.
    • Proficiency in Microsoft Office (Word, Excel, Outlook).
    • Experience handling petty cash and basic office bookkeeping is an advantage.
    • Ability to multitask and work efficiently under pressure.
    • Professional demeanor, customer service skills, and a positive attitude.
    • Must be currently residing in the UAE.
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