Experienced Admin Secretary - Dubai, United Arab Emirates - Inoventive 3D

Inoventive 3D

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Leading 3D printing company in Dubai, looking for an
experienced Admin Secretary ( min. 6years experience in UAE) FLUENT in ENGLISH is must.
Job description;

Maintain and update the filing system, ensuring that all documents are properly organized and easily accessible.
Maintain basic daily accounts
Schedule and coordinate meetings, conferences, and travel arrangements for the management team and for Director.
Prepare and distribute meeting agendas, minutes, and other necessary documents.
Assist in the preparation of reports, presentations, and other business documents.
Manage office supplies inventory, order new supplies when needed, and ensure proper maintenance of office equipment.
Greet and assist visitors, directing them to the appropriate person or department.
Manage and maintain office calendars, scheduling appointments and reminding employees of upcoming events or deadlines.
Coordinate internal and external communications, including routing calls, taking messages, and responding to inquiries.
Assist in the planning and execution of company events and employee engagement activities.
Collaborate with other company staff to ensure efficient office operations.
Organising and maintaining the CEO's diary and making appointments
Provide daily update to the CEO regarding daily business operations
Compile Daily, Weekly, Monthly Operations Report for the CEO and quarterly/annual/other reports for the Board of Directors.
Liaising with clients, suppliers, advisors, shareholders, intercompany in charge and other staff.
Organising and attending meetings and arranging business trips (including flights and accommodations), ensuring the CEO is wellprepared for meetings/business trips, preparing meeting agendas.
Overseeing office management.
Other General administrative tasks.