Civil engineer - Dubai, United Arab Emirates - Wood Dubai

Description

We are looking for a responsibleAdministrative Assistant to perform a variety of administrative andclerical tasks. The ideal candidate will be computer savvy and afast typist with a keen eye for detail. You will report to a datamanager or another senior data team member. Understanding of dataconfidentiality principles is compulsory.

The company will rely on you for having accurateand updated data that are easily accessible through a digitaldatabase. Duties of the Administrative Assistant include providingsupport to our managers and employees, assisting in daily officeneeds, and managing our company s general administrativeactivities.

What does an AdministrativeAssistant do?:

Administrative Assistant responsibilitiesinclude making travel and meeting arrangements, preparing reports,and maintaining appropriate filing systems. The ideal candidateshould have excellent oral and written communication skills and beable to organise their work using tools, like MS Excel and officeequipment. If you also have previous experience as a Secretary orExecutive Administrative Assistant and familiarity within ourindustry, we d like to meet you.

Ultimately, asuccessful Admin Assistant should ensure the efficient and smoothday-to-day operation of our office.

Responsibilities:

• Answer and direct phonecalls
• Organise and scheduleappointments
• Plan meetings and take detailedminutes
• Write and distribute email,correspondence memos
• Assist in the preparationof regularly scheduled reports
• Develop andmaintain a filing system
• Transfer data frompaper formats into computer files or database systems Type in dataprovided directly from customers
• Createspreadsheets with large numbers of figures withoutmistakes
• Verify data by comparing it to sourcedocuments
• Update existingdata
• Retrieve data from the database orelectronic files as requested
• Perform regularbackups to ensure data preservation
• Sort andorganise paperwork after entering data to ensure it is notlost
• Update and maintain office policies andprocedures
• Order office supplies and researchnew deals and suppliers
• Maintain contactlists
• Submit and reconcile expensereports
• Provide general support tovisitors
• Act as the point of contact forinternal and external clients
• Liaise withexecutive and senior administrative assistants to handle requestsand queries from seniormanagers

Requirements:

• Basic Knowledgeas an Administrative Assistant, Virtual Assistant or Office AdminAssistant
• Knowledge of office managementsystems and procedures
• Working knowledge ofoffice equipment, like printers and faxmachines
• Proficiency in MS Office (MS Excel andMS PowerPoint, in particular)
• Excellent timemanagement skills and the ability to prioritizework
• Attention to detail and problem-solvingskills
• Excellent written and verbalcommunication skills
• Strong organizationalskills with the ability to multi-task
• HighSchool degree; additional qualification as an Administrativeassistant or Secretary will be a plus
• Provenexperience as data entryclerk
• Fast typing skills;Knowledge of touch typing system is stronglypreferred
• Excellent knowledge of wordprocessing tools and spreadsheets (MS Office Word, Excel,etc.)
• Working knowledge of office equipment andcomputer hardware and peripheral devices
• Basicunderstanding of databases
• Good command ofEnglish both oral and written and customer serviceskills
• Great attention todetail
• High school degree orequivalent

Note:

Jobdescriptions are used for informational purposes only, are not tobe considered all inclusive of responsibilities within a position,and may change periodically with or without notice. In addition, wereserve the right to add, delete, change duties, formally orinformally, verbally or in writing, at any time for any position.Job descriptions do not alter the at-will policy of the Company,meaning that the employee or employer can terminate employment atany time, for any reason, with or withoutcause.

We are equal opportunity employers. Wewill not discriminate or make hiring decisions based on race,religion, creed, color, national origin, sex, politicalaffiliation, sexual orientation or any other criteria that wouldviolate any Federal or Statelaws.

Remote Work :

Yes

Employment Type :

Full-time