Administrative Coordinator - Dubai, United Arab Emirates - sigma enterprises

Description

Job Title:
Administrative Coordinator

Responsibilities:

Coordinate and oversee office activities and operations to ensure efficiency and adherence to company policies.

• Supervise and delegate responsibilities to administrative staff, ensuring optimal performance and productivity.
• Manage appointments, schedule meetings, and organize travel arrangements for the owner and other employees.
• Arrange employee visas and coordinate travel appointments with the PRO (Public Relations Officer).
• Handle phone calls and correspondence promptly, demonstrating professionalism and effective communication.
• Coordinate with thirdparty vendors such as maintenance, electricity, and phone line providers on behalf of the company.
• Organize company records and memos, ensuring easy accessibility and retrieval when required.
• Create and update records and databases with personnel, financial, and other relevant data.
• Monitor office supply stocks and initiate orders when necessary to maintain adequate inventory levels.
• Conduct research and assist in preparing presentations or reports as assigned by the owner or management.
• Conduct prescreening, shortlisting, and selection processes for potential new employees.
• Track and maintain records of employee leaves, preparing timekeeping reports as needed.
• Maintain HRrelated documents in a systematic manner, ensuring confidentiality and compliance.
• Provide assistance and support to colleagues whenever necessary, fostering a collaborative work environment.
• Undertake any other tasks or responsibilities based on organizational and operational needs as assigned by management.

Qualifications:

Proven experience as an Administrative Coordinator or similar role.

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Outstanding communication and interpersonal abilities.
• Proficient in office software, including word processing, spreadsheets, and presentation tools.
• Familiarity with HR processes and documentation is a plus.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Bachelor's degree in business administration or a related field is preferred.

Salary:
AED6, AED7,000.00 per month


Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (required)

Education:

• Bachelor's (preferred)

Experience:

• Administrative: 2 years (required)

Application Deadline: 16/06/2023