Admin/ Office Assistant - Abu Dhabi, United Arab Emirates - Fast Marine Boats

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description
Provides administrative support to ensure efficient operation of office.

  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Answer phone calls, schedule meetings and support visitors.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Supports team by performing tasks related to organization and strong communication.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Contributes to team effort by accomplishing related results as needed.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Provide general administrative support.
  • Provide all Admin work and assist to the Managing Partner in daily tasks requirements
  • Ensure accuracy of information across marketing channels such as website, brochures

Requirements:


  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Hard Working and Ability to deal with Customers and suppliers in a diplomatic manner
  • Taking initiative and ability to make decisions
  • Excellent verbal and written communications skills in English
  • Discretion and confidentiality
  • PA diploma or certification is a plus

Job Types:
Full-time, Permanent, Contract


Salary:
AED2, AED3,000.00 per month


Application Question(s):

  • When can you start ?

Experience:


  • Admin/ Assitant: 3 years (required)

Language:


  • Arabic (preferred)

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