Manager - Sales Admin - Dubai - Ellington Properties Development LLC

    Description
    Overview

    Join to apply for the Manager - Sales Admin role at Ellington Properties Development LLC.

    Key Responsibilities

    • Inventory Management
    • Maintain and manage master inventory across all residential and commercial real estate projects.
    • Monitor availability, reservations, sales, cancellations, and reassignments of units.
    • Coordinate with sales agents and project teams to update and reflect inventory changes in real time.
    • Ensure that all unit statuses (available, blocked, booked, sold, on hold) are accurately reflected in CRM/ERP systems.
    • Sales Administration
    • Supervise preparation and processing of booking forms, reservation agreements, and Sales and Purchase Agreements (SPA).
    • Track and monitor all sales documents to ensure proper archiving and compliance.
    • Liaise with the legal and finance teams to ensure contracts, invoices, and receipts are issued correctly and on time.
    • System & Data Management
    • Ensure CRM and inventory management systems are updated and integrated effectively.
    • Generate realtime inventory availability reports and sales pipeline dashboards for management and sales teams.
    • Coordinate with IT or software vendors for system enhancements or issue resolution.
    • Compliance & Control
    • Ensure inventory controls are in line with UAE real estate regulations and internal policies.
    • Work closely with DLD and RERA requirements regarding offplan sales, escrow tracking, and unit release.
    • Regularly audit inventory reports to ensure data accuracy and prevent overbooking or duplication.
    • Coordination & Communication
    • Act as a central point of contact between sales, marketing, project, and finance teams regarding inventory status.
    • Assist in launching new projects by preparing inventory structures, pricing input, and unit availability mapping.
    • Provide training and support to sales and admin staff on inventory processes and system usage.
    Requirements

    • Bachelor's degree in business administration, Real Estate, or a related field.
    • 10+ years of experience in real estate sales administration or inventory control, preferably within the UAE market.
    • Strong knowledge of UAE real estate sales processes, DLD/RERA regulations, and offplan project procedures.
    • Proficiency in CRM and inventory management software (e.g., Salesforce, Masterkey, PropSpace, or custom ERP platforms).
    • Advanced Excel skills and strong reporting capabilities.
    • Excellent organizational, analytical, and communication skills.
    • Ability to work under pressure and meet tight deadlines with high accuracy.
    Preferred Qualifications

    • Experience with property developers in the UAE.
    • Familiarity with launching and closing offplan projects.
    • Arabic language skills are a plus.
    Seniority level

    • Mid-Senior level
    Employment type

    • Fulltime
    Job function

    • Sales and Business Development
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