Admin cum Receptionist - Dubai
2 days ago
Job description
We are seeking a proactive and organized Admin cum Receptionist to manage front desk responsibilities while providing comprehensive administrative support to office and site operations.
Key ResponsibilitiesManage front-office operations, including handling incoming and outgoing calls and coordinating meetings with internal and external stakeholders.
Provide administrative support for site operations, including preparation of site induction documents, gate passes, work permits, and security clearances.
Oversee office administration, including inventory control, ordering office supplies, pantry supplies and office equipment maintenance.
Manage vehicle and logistics administration, including Salik and fuel account maintenance, vehicle inspections, trip reports, license renewals, and coordination with drivers.
Handle petty cash, employee expense tracking, fuel invoices, and prepare financial summaries for reporting purposes.Administer insurance policies (medical, vehicle, and workmen's compensation), including renewals, employee updates, claims processing, and expiry monitoring.
Maintain compliance records such as third-party certifications, safety training, PPE issuance, and ISO documentation.
Support HR and compliance activities, including labor accommodation management, employee records, welfare compliance, and coordination of accommodation changes.
Manage statutory and regulatory documentation, including Ejari, trade license renewals, and registrations with local authorities (DED, DEWA, DM, Trakhees, etc.).
Control and track company assets issued to employees, ensuring proper documentation and retrievalAssist with vendor registration and pre-qualification processes.
Qualifications
Bachelor's degree or diploma in Business Administration, Office Management, or a related field (preferred).
3–5 years of experience in an administrative or receptionist role, preferably in construction, contracting, or facilities management companies.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Familiarity with UAE government portals and systems (e.g., DED, Ejari, DEWA, Trakhees) is an advantage.
Proficiency in MS Office (Word, Excel, Outlook).
Basic knowledge of HR, insurance coordination, and vehicle administration is preferred.
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