Document Controller - Dubai, United Arab Emirates - Creative Concepts Building Maintenance & Decoration

Creative Concepts Building Maintenance & Decoration

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

LOOKING FOR DOCUMENT CONTROLLER THAT HAS EXPERIENCED IN FIT OUT/CONSTRUCTION COMPANY AND WHO CAN JOIN IMMEDIATELY

Duties and Responsibilities
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REQUIRED experienced in Interior Fit Out /Construction/Contracting industry:

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Minimum 6 years of experienced in UAE IN it Out /Construction/Contracting industry
:

General Admin works.
Basic understanding of construction projects and documentation system
Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations
Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.
Liaising with and distribute project related information with the project team and potentially external parties.
Must have experience and knowledge about supplier portals RFI 'S & RFQ'S.
Must take government and private authority approvals (DCD, DDA, DM, etc.).
Must prepare gate passes and vehicle passes for sites and Documents Submission and approvals.
Prepare adhoc templates, reports on projects as required.
Process and control of all project document types on daytoday basis in an accurate and timely manner.
Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.
File documents in physical and digital records and ensure appropriate storage.
Adhere to the company's document lifecycle procedures, processes and as required by the Project Manager.
Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager
Implementing new and improving Document Management System and document management processes.
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittal, and other reports as required.
Review, scan, and electronically file all MTR (Material Test Reports)
Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answer's telephone, taking and relaying messages. Receives, sorts, and distributes mail.
Ensures that preestablished document control requirements are satisfactorily met throughout the project duration.
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. When needed, he/she will expedite review, signature approval, and release of supplier and internally produced documents.
Performs other responsibilities associated with this position as may be appropriate.
Highly organized, proactive and can work with mínimal supervision.
Responsible in overall company and projects documentation to update organization database regularly.
Work hand in hand with Head of Projects Ensure all documentation meets formal requirements and required standards.
Responsible for the timely, accurate and efficient preparation and management of documents.

Admin / Document Controller Requirements and Qualifications

A bachelor's degree or higher in Computer Science, Business Administration or similar field is preferable.

Excellent communication skills and interpersonal skills.
Detail oriented as well as organized, and multitasker
Time management skills
Ability to follow company procedures
Can work independently without much guidance
Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels
Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
Document Control Management systems experience specially in ProjectWise, Aconex etc.
Experience in document management, archive management, or records management.
Experience of Government portals submission (DEWA, DM, DDA & DCD etc.)

Pay:
AED4, AED5,000.00 per month