Procurement Assistant - United Arab Emirates, Dubai - Blue Hat HR Services

    Blue Hat HR Services
    Blue Hat HR Services United Arab Emirates, Dubai

    1 day ago

    Description
    Job Description

    Are you an Arabic speaker , having experience as Procurement Assistant with hands-on exposure to end-to-end procurement, RFQ handling, supplier coordination, and Letter of Credit (LC) documentation then you are the one we are looking for


    Key Responsibilities:
    Supplier Sourcing & Vendor Management

    • Identify and research new suppliers to meet emerging business requirements.
    • Source alternative suppliers for existing procurement needs to ensure continuity.
    • Build, populate, and maintain a comprehensive supplier database.
    • Demonstrate strong negotiation and procurement skills to achieve costeffective purchasing.
    RFQ & Procurement Operations

    • Manage the endtoend RFQ (Request for Quotation) process in coordination with the Logistics Manager.
    • Ensure RFQs and tenders issued to vendors meet company specifications and timelines.
    • Review all existing and pending purchase orders and follow up with suppliers to ensure timely shipment.
    Letter of Credit (LC) & Trade Documentation

    • Handle invoicing and follow up on Letters of Credit (LCs).
    • Work closely with the Finance Department on LCrelated purchases.
    • Review LC drafts received from customers and advise on required amendments.
    • Check Export LCs and request amendments where necessary.
    • Prepare and sign Export Letters of Credit and Collection Documents.
    • Prepare Bill of Lading (BL) instructions for the import team in line with LC requirements.
    • Follow up with banks on submitted documents for LC negotiation, approval, or collection.
    Logistics & Shipment Coordination

    • Coordinate with suppliers and logistics companies for shipment arrangements.
    • Liaise with local authorities for shipmentrelated requirements.
    • Communicate with suppliers regarding delivery discrepancies and resolve claims.
    • Coordinate with insurance service providers/agencies for required insurance documents.
    Finance & Internal Coordination

    • Liaise with the Finance Department to process payments to:
    • Government authorities
    • Suppliers
    • Service providers
    • Follow up with customers on pastdue bills and outstanding payments.
    Compliance, Attestation & Documentation

    • Apply for attestation and legalization of documents.
    • Obtain Certificates of Origin and other trade documents from relevant government agencies.
    Reporting & MIS

    • Maintain daily MIS reports related to procurement, documentation, and shipments.
    • Ensure proper documentation control and audit readiness.
    Required Skills/Qualifications/Experience

    • Bachelor's Degree in Business Administration, Supply Chain Management, Logistics Management, International Business, Commerce, Finance, Accounting, or any related field.
    • Minimum 2 years of experience in procurement, logistics, or trade operations.
    • Handson experience with:
    • Letters of Credit (Import & Export)
    • RFQs and vendor coordination
    • Trade and shipping documentation
    • Fluency in Arabic (Mandatory) spoken and written.
    • Strong negotiation and vendor management skills.
    • Good understanding of LCs, invoicing, and export/import documentation.
    • Strong coordination and followup skills.
    • High attention to detail and ability to manage multiple priorities.
    • Proficient in MS Excel and MS Office.
    • Ability to work independently with minimal supervision.
    What We Offer

    Gross salary - AED 6,000 - 7,000 / month

    Employment visa

    Medical insurance.

    Annual vacation


    Job Types:
    Full-time, Permanent

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