Personal Secretary - Dubai, United Arab Emirates - Maisaloon Star Building Cleaning

Maisaloon Star Building Cleaning

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

As a Personal Secretary, you will be responsible for providing comprehensive administrative and secretarial support to the CEO.

Your role will be crucial in ensuring smooth and efficient day-to-day operations, enabling the CEO to focus on strategic tasks and decision-making.

Key Responsibilities:

Calendar Management:
Organize and manage the CEO's schedule, including arranging appointments, meetings, and conference calls. Coordinate with internal and external stakeholders to ensure efficient use of time.

Travel Arrangements:
Plan and coordinate travel logistics, such as flight bookings, hotel accommodations, ground transportation, and visa processing, as required.

Document Preparation:
Prepare, review, and edit documents, reports, presentations, and other materials as requested by the CEO.

Meeting Support:
Attend meetings with the CEO, take meeting minutes, and follow up on action items. Prepare meeting agendas and collate relevant documents.

Confidentiality:
Maintain strict confidentiality of sensitive information and handle matters with discretion and professionalism.

Administrative Tasks:
Perform general administrative tasks, including filing, record-keeping, and maintaining office supplies.

Relationship Management:
Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and team members.

Event Coordination:
Assist in organizing company events, workshops, and conferences, if required.

Research:
Conduct research on various topics and compile relevant information for the CEO.

Qualifications and Skills:

A bachelor's degree or equivalent in a relevant field is required.
Proven experience as a Personal Secretary or similar administrative role.
Excellent organizational and timemanagement skills.
Strong written and verbal communication abilities.
Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
High level of professionalism, integrity, and confidentiality.
Ability to multitask and handle a fastpaced work environment.
Attention to detail and accuracy in work.
Strong problemsolving skills and proactive attitude.
Adaptability and flexibility to meet changing priorities and deadlines.

Ability to commute/relocate: