Legal Secretary - dubai - Walkers

Description

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it's the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

The Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Legal Secretary will report into the Office Manager and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.

• Prepare and assist with drafting standard and complex legal documents, including Cayman Islands company formation documentation.
• Prepare and submit required documentation for Private and Mutual Fund registrations through the Government Portal.
• Support fund terminations by preparing relevant documents, verifying fee settlement, filing and publishing notices, and liaising with Government authorities to complete the termination process.
• Assist with Cayman Islands, ADGM, DIFC, and BVI voluntary liquidations, including preparing initial drafts and coordinating all required filings.
• Liaise with Registered Office providers regarding entity filings and service requests, ensuring documentation is maintained and properly added to entity minute books.
• Manage filings and submissions with internal departments and external regulatory bodies.
• Assist with the KYC process for new and existing clients, ensuring documentation is complete and compliant.
• Liaise with the internal Compliance Department and clients to request documents, resolve queries, and support ongoing KYC requirements.
• Manage the apostille and legalisation process for corporate documents.
• Provide guidance to clients on necessary steps and procedures.
• Prepare fee quotations, draft notary certificates, and liaise with local authorities and government offices to facilitate the legalisation process.
• Manage the opening, closing, and archiving of accounts and files using InTapp.
• Provide billing support by preparing billing narratives, assisting with collections, and coordinating with clients and the Accounts Department.
• Respond professionally and promptly to internal and external telephone and email inquiries.
• Handle photocopying, scanning, and general document production tasks.
• Maintain calendars, arrange client meetings, prepare agendas, and manage meeting logistics.
• Maintain comprehensive, accurate records and correspondence relating to lawyers' client files.
• Liaise with clients in accordance with lawyers' instructions and firm policies.
• Collaborate with the broader secretarial team to deliver high‑quality work and meet deadlines.
• Provide holiday and absence cover for other secretaries as required.
• Assist with special projects relevant to the Firm's or lawyers' practice areas.
• Comply with all Firm policies and procedures relevant to the role.
• Perform duties outside of normal working hours when business needs require.

Undertake any additional tasks consistent with the purpose and scope of the position.

• A recognised legal secretarial qualification from a recognised university or college
• A minimum of 3 years secretarial experience in a legal or professional services environment supporting senior professionals
• A strong understanding of legal terminology, procedures and documentation
• Experience with legal practice management and document management systems

• High level of proficiency in Microsoft Office applications
• Familiarity with billing software and CRM systems
• Exceptional organisational and time management skills
• High level of discretion and professionalism and excellent client service
• Strong written and verbal communication skills with the ability to relate to people at all levels
• Ability to work independently and collaboratively
• Calm under pressure, with a flexible and proactive mindset
• Excellent attention to detail
• Positive attitude with a practical, common-sense approach; resilient
• To work in a flexible manner and respond to changing circumstances and emergency situations
• Pro‑active and flexible attitude for any ad‑hoc tasks
• Willingness to broaden skills to meet evolving requirements
• Ability and willingness to occasionally work overtime when requested

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.