Admin - Dubai, United Arab Emirates - Caliberly

    Caliberly
    Caliberly Dubai, United Arab Emirates

    1 week ago

    Description


    About the Role
    We are seeking a highly organized and proactive professional to support administrative operations, sales coordination, and document control functions within a furniture manufacturing and trading environment. This role plays a key part in ensuring smooth office operations, accurate documentation, and effective support to the sales and project teams.

    Key Responsibilities

    Administrative Support
    Manage daily administrative tasks, office coordination, and correspondence.
    Maintain organized filing systems for physical and digital records.
    Coordinate meetings, schedules, and internal communications.
    Sales Support & Coordination
    Assist the sales team with quotations, proposals, and order processing.
    Coordinate with internal departments to ensure timely execution of sales orders.
    Maintain customer records, inquiries, and follow-ups.
    Document Control & Management
    Prepare, review, and manage project and sales documentation.
    Ensure proper version control, accuracy, and timely distribution of documents.
    Maintain records related to contracts, invoices, delivery notes, and approvals.
    Reporting & Data Management
    Update and maintain sales and administrative reports.
    Track order status, documentation progress, and key operational data.
    Ensure data accuracy and compliance with internal procedures.
    Coordination & Communication
    Liaise with clients, suppliers, and internal teams for document and information flow.
    Support project and operations teams with documentation requirements.
    Respond to queries and provide timely administrative support.
    Compliance & Process Adherence
    Ensure documentation complies with company policies and industry standards.
    Support audits and internal reviews by providing accurate records.
    Contribute to continuous improvement of administrative and document control processes.

    Qualifications & Experience
    Bachelors degree or diploma in Business Administration or a related field.
    2–5 years of experience in administration, sales support, or document control roles.
    Experience in manufacturing or trading environments is an advantage.
    Proficiency in MS Office and document management systems.
    Strong organizational, multitasking, and time-management skills.
    Excellent communication and coordination abilities.

    Key Competencies & Behaviours
    Highly organized and detail-oriented
    Strong coordination and follow-up skills
    Proactive and solution-focused mindset
    Ability to manage multiple tasks efficiently
    Professional communication and interpersonal skills
    Commitment to accuracy and compliance

    What We Offer
    Competitive compensation and benefits
    Exposure to sales, projects, and operational functions
    Structured and collaborative work environment
    Opportunity to develop administrative and commercial skills
    Long-term career growth opportunities


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