Tendering Coordinator - Dubai, United Arab Emirates - Al Shirawi

    Al Shirawi
    Al Shirawi Dubai, United Arab Emirates

    1 week ago

    Description
    Description

    1. Tender Preparation and Management:

    • Review of Tender Documents: Thoroughly review tender documents to ensure that all requirements are clearly understood.
    • Identification of Scope of Work: Identify and segregate the scope of work and prepare a checklist for necessary items.
    • Preparing Documents for Tender Submission: Ensure all required documents are accurately compiled for submission.
    • Pre-qualification Documents: Prepare the necessary pre-qualification documents for specific projects.

    2. Coordination and Communication:

    • Coordination with Sales: Collaborate with the sales team for further clarifications and prepare Request for Information (RFI) as needed.
    • Internal Coordination: Act as the point of contact between the tender team and other internal departments to ensure all parties are aligned and informed.
    • External Communication: Liaise with clients, suppliers, subcontractors, and other stakeholders to clarify project requirements, gather additional information, or provide updates.
    • Follow-Up on Submissions: Track tender deadlines and ensure that all tenders are submitted on time and in the correct format.

    3. Supplier and Subcontractor Engagement:

    • Sending Enquiries to Suppliers: Send out enquiries to suppliers and follow up to obtain quotations.
    • Subcontractor Agreement Review: Review subcontractor agreements to ensure they align with project requirements and standards.

    4. Technical Expertise in Waterproofing:

    • Product Knowledge: Maintain a strong understanding of the latest waterproofing materials, technologies, and industry standards to provide accurate technical information.
    • Compliance with Standards: Ensure that all tender submissions meet legal and industry standards related to waterproofing systems, application methods, and quality standards.

    5. Administrative Support:

    • Maintain Tender Records: Keep detailed records of all tender submissions, correspondence, and documents related to waterproofing projects.
    • Documentation Filing: Organize and maintain an efficient filing system for both electronic and hard-copy documents, ensuring they are easily accessible for review.
    • Post-Tender Activities: Once the tender is awarded, assist with the handover process, ensuring all documentation is transferred smoothly to the project management team.

    6. Project Progress Updates:

    • Updating of Project Submission on Weekly Basis: Regularly update and track the status of project submissions to ensure that deadlines are met and all necessary information is current.
    Qualifications


    • Required Skills 


    • Language Proficiency 


    • Computer Proficiency/ AutoCAD 


    • Technical Know- How 


    • Interpersonal skills 


    • Communication skills 


    • Management skills 


    • Mathematical Skills 


    • Leadership 


    • Understanding to read drawings. 


    • Customer Oriented 


    • System  Analysis Quality Control Analysis Desired Skills 


    • Knowledge of English, Hindi and any regional language. 


    • Analytical skills 


    • Effective Business correspondence skills 


    • Time Management 


    • Problem Solving Skills 


    • Must be presentable 


    • Safety Procedures and knowledge. 


    • Team building skills 


    • Material Management Education Degree/Diploma in Engineering Experience 3-5 years


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