Office Generalist - Dubai, United Arab Emirates - SoftwareOne

SoftwareOne

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Job Function:

Internal Partnering The role:
SoftwareOne is a global provider of end-to-end software and cloud technology solutions.

With a presence in over 80 countries, we empower organizations to optimize their software portfolio, reduce costs, and drive digital transformation.

As we continue to expand our operations in Dubai, we are seeking a dynamic and organized individual to join our team as an Office Administration & Operations Coordinator

What we need to see from you:

The Office Administration & Operations Coordinator will play a crucial role in ensuring the smooth and efficient functioning of SoftwareOne's Dubai office.

This role involves managing day-to-day administrative tasks, overseeing office operations, and contributing to a positive working environment for all employees

Administrative Support : 15%

Handle general office administrative tasks, including managing office supplies, mail distribution, and vendor relationships.
Assist in scheduling and coordinating meetings, conferences, and travel arrangements for team members.
Maintain and update office records, databases, and contact lists.
Maintain banking relationships visit bank for documentations if any
Maintain PRO, Consulate relationships with KSA / UAE

2, Facility Managemet:

Oversee the maintenance and cleanliness of the office space, coordinating with relevant service providers.
Ensure office equipment is in working order, arranging for repairs or replacements when necessary.
Collaborate with building management to address facilityrelated issues

3,

Office Operations:
Expected Workload -50%

Follow up with customers for pending receivables
Maintain the customer and partner database in company CRM
Address invoicing issues for customers and vendors
Work with internal AR team for account receivables
Implement and improve office policies and procedures to enhance operational efficiency.
Work closely with IT support to address any technologyrelated issues within the office.
Work closely with HR and IT for new employee onboarding.
Monitor and manage office security protocols and access controls.

4,

Event Coordinaion:
Expected Workload -10%

Assist in planning and organizing company events, both internal and external.
Coordinate logistics for workshops, seminars, and other corporate gatherings.

5, Employee Support : Expected Workload :15%

Act as a point of contact for employees regarding officerelated inquiries and requests.
Collaborate with HR to facilitate onboarding processes for new hires

Qualification:

Bachelor's degree in business administration, office management, or related field.
Proven experience in office administration and operations.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office suite.
Familiarity with facility management and basic IT concepts.

Why SoftwareOne?:
Join SoftwareOne as we celebrate International Women's Day Empowerment, diversity, and inclusion take center stage.