Administrative Assistant - Dubai
2 days ago
Job description
Position:
Administrative Assistant
Job Responsibilities:
Personal Assistant to the CEO which may include non-office related tasks/duties.
Managing statutory license renewals, including trade license and establishment card
Applying for local/regional travel visas and work permits
Accounts payable, asset management
Administrative assistant duties and responsibilities include booking travel arrangements, ordering office supplies, maintaining filing system, book conference calls/rooms/hotels etc., coordinating office procedures, data entry duties, handling Petty cash.
Organizing and maintaining local personnel recordsCustomer Credit Control Assistance Assist in the preparation of regularly scheduled reports and to handle sensitive information in a confidential manner.
Managing statutory license renewals, including trade license and establishment cardOrganize and schedule appointments and meetings.
Coordinating import/export shipments and managing associated paperwork
Produce and distribute correspondence memos, letters, faxes, and forms.
Submit and reconcile expense reports.
Ensure operation of equipment by completing preventive maintenance requirements, repairs, evaluating new equipment and maintaining asset inventories
Supports managers and employees through a variety of tasks related to organization and communication.
Familiar with a variety of the field's concepts, practices, and procedures.
May involve indirect reporting to other CXO positions and activities may be spread across departments (e.g., Sales, HR, Finance, etc.)
Job Requirements:
At least 4 years of working experience in an office administrative assistant role or and in a related area.
At least bachelor's degree
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work.
Ability to effectively communicate via phone, email, and instant messaging.
Attention to details and problem-solving skills.
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office or HRM (Zoho People)
Similar jobs
IIQAF Group is seeking an Administrative Assistant to support day-to-day office and site administration within our Construction division in Dubai. · ...
1 week ago
This position plays a vital role in supporting daily project operations, maintaining documentation systems, and ensuring smooth communication and workflow within the department. · ...
1 month ago
The Administrator is responsible for providing efficient administrative and operational support to ensure smooth day-to-day office functioning. · ...
4 weeks ago
· Act as a point of contact for US-based clients via email, phone, and online meetings. · Respond to client queries in clear, professional English and ensure timely follow-up. · ...
3 weeks ago
The Administrative Assistant provides comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the office. The position requires a highly organized, detail-oriented individual capable of handling confidential information, coordinating wi ...
1 month ago
We are excited to announce an opening for an Admin role in FZN by Bj rn Frantz n. · Overseeing rostersManaging WFSBeing the department trainer and fire warden ensuring compliance with safety protocolsManaging health & safety standards and documentation ...
1 month ago
This Administrative Assistant role with Parsons Corporation in Dubai is ideal for motivated UAE Nationals seeking to build a strong career foundation in administration. · ...
1 month ago
Apt Resources seeks an Administrative Assistant for Property Management to join our team. This role provides essential administrative support to the property management department. · ...
1 week ago
We are looking for a detail-oriented Remote Administrative Assistant to support our business operations. · ...
1 month ago
Infinix Business Setup · is a professional business consultancy firm headquartered in Dubai, one of the world's fastest-growing global business hubs. We specialize in providing end-to-end business formation and corporate support services for entrepreneurs, startups, and establish ...
1 day ago
This Administrative Assistant role with Parsons Corporation in Dubai focuses on document processing, coordination, data entry and supporting project teams across major engineering assignments. · Process documents through all required steps following established procedures. · Ens ...
1 month ago
The Administrative Assistant will be responsible for providing day-to-day administrative support to the team. · Responsibilities include:Collating travel costs and 3rd party costs where relevant · Providing administrative support in the preparation of tender and contractual submi ...
4 days ago
This is a full-time position for an Administrative Assistant based on-site in Dubai. The role includes managing day-to-day administrative tasks and providing clerical support. · Proficiency in Administrative Assistance and Executive Administrative Assistance. · Strong skills in P ...
1 month ago
This is a full-time role for an Administrative Assistant based in Dubai. · ...
1 week ago
This is a full-time, on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will oversee and perform various office support duties such as organizing files, maintaining schedules, coordinating meetings, and preparing reports. · ...
3 weeks ago
This is an on-site full-time role for an Administrative Assistant based in Dubai. · The Administrative Assistant will handle day-to-day administrative tasks such as scheduling appointments, managing correspondence, organizing records... · ...
1 month ago
This is a full-time on-site role for an Administrative Assistant located in Dubai, United Arab Emirates. The Administrative Assistant will be responsible for a variety of administrative and clerical tasks. · ...
4 weeks ago
This is a full-time on-site · role for an Administrative Assistant located in Dubai. ...
1 week ago
This is a full-time on-site role for an Administrative Assistant based in Dubai. · ...
1 month ago
We are looking for a responsible Administrative Answer and direct phone calls · Organize and schedule appointments · Plan meetings and take detailed minutes · ...
1 week ago
In this role you will get to perform a variety of administrative functions for a project or department. · ...
1 month ago