Branch Accountant - Sharjah, United Arab Emirates - al futtaim group

Description

a) Cash (Revenue & Petty Cash Fund)Management

• Collect cash / credit cardpayment against cash invoices.
• Maintain andbalance daily collection & petty cash fund twicedaily
• Monitoring the insurance limits ofcash/collection in vault, ensuring the insurance coverage from AOICif the cash/collection in vault exceeds thelimit
• Ensure that collected revenue must behanded over to Transguard on a succeedingday
• Daily collection reports should be uploadedin the shared drive provided by the AFSS
• Allcollection / PCF verification and hand over are properly signed /filed for future references
• Monitoring andcommunicate cheque clearance, bouncing cheques, and refundcheques
• Ensure accurate data entry in SAP -billing cancellation & advance payments should be kept atminimum level - Cash Invoices not yet collected report should bealways cleared & monitored
• Ensuresublet and bought-out charges are posted to Job cards for chargingthe customer.

b) Business Processes& Controls

• All businessprocesses are conducted according to SOP and with correct levels ofsign authority
• Ensure payments / delivery to bedone by/for the payer and if 3rd party, UT verified by the BranchManager should be secured
• Ensure that pettycash expenses are paid with appropriate approval as per DOA,liquidity of petty cash must be maintained for smooth branchoperations

c) Accounts ReceivablesManagement (AR Management)

• Daily /Weekly / Monthly monitoring of branch AR report (all creditfacilities provided) and follow-up with concerned channels toensure timely collection of all outstanding / overdueinvoices
• Maintain list for all creditfacilities provided to branch credit customers including creditlimit / credit period / main contact details / credit facilitydocuments if possible

d) Maintainproper invoice filing with complete document set (Job card, LPOetc.) for easy retrieval.

e) Invoicing &Delivery Management

• Perform financialtransactions and process invoices in a timelymanner.
• Ensure all relevant AFM documentprocesses are strictly adhered to ensure all bank payments aremet
• Ensure Revenue/Provision in place andAssignee clause is without error
• Substantiatesfinancial transactions by auditingdocuments.
• Perform record keeping of allfinancial operations.
• Manage Intra &Internal Sales including GovernmentSales.
• Authorization of all in house AFM sales& credit customers.
• Daily invoicesummary for credit invoices & sales return cases, monitorall outstanding debts & report.
• Support& Guiding of Matrix managers, Sales team and SalesAdmin.

f) Petty CashManagement

• Verify all cash &cheque transactions from the previous day and encode intoSAP.
• Strict adherence of AFM company policyregarding customer refunds, maintain log for trackingpurposes.
• Monitoring Petty clash float forensuring adequate balance and reviewing pendingre-imbursements/claims for submission.
• PerformSurprise Cash Count as per SOP.

g)Financial Reporting, Cost & InternalControls

• Finance related processes areconducted in compliance with AFM policies & procedures(SOPs).
• Supporting in monitoring Opex &Capex.
• Monitor & maintain AFMadministration document process is adhered at alltimes.
• Monitor clearance of Open POs follow upwith COT & Showroom Admin Team everymonth
• To carry out Ad Hoc tasks/reports asrequired by the FBP/ FM / BranchManagement

h) Accounts ReceivablesManagement (AR Management)

• Reviewingand ensuring of timely submission of Secondsets.
• Daily / Weekly / Monthly monitoring ofbranch AR report (all credit facilities provided) and follow-upwith concerned channels to ensure timely collection of alloutstanding / overdue invoices
• Maintain listfor all credit facilities provided to branch credit customersincluding credit limit / credit period / main contact details /credit facility documents if possible
• Reconcilecredit customer accounts
• Lead the GHQ processand AR.

i) To carry out Ad Hoc taskslike new set up projects and exceptional reports as required by theFBP/ FM / Branch Management .