Finance Coordinator - Abu Dhabi, United Arab Emirates - Aldar Academies

Aldar Academies
Aldar Academies
Verified Company
Abu Dhabi, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

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Description

Main Duties:


  • Supports Executive Director
  • Finance with diary management.
  • Creates meeting agendas, takes minutes and records summaries of actions to be taken.
  • Prepares assigned presentations, reports, statistical charts and briefings.
  • Ensures all the payments and other administrative systems are maintained and continuously tracked.
  • To Effectively provide administrative support to ensure efficient operation in the team.
  • Compose correspondence, proofread documents for accuracy and completeness and follow up on actions
  • Complete petty cash, reimbursement, and requisition forms
  • Assist in all aspects of event planning
  • Coordinate projects and spreadsheets with precise attention to details
  • Ensures strict confidentiality, discretion, and professionalism at all times.
  • Contributes to team effort by accomplishing related results as needed.
  • Arrange for meetings as instructed. Include arranging conferences, visual aids and refreshments.
  • Assist with tasks assigned as and when required by the management team.
  • Provides administrative support to Finance team.

Specific Duties:


  • Act as first Finance contact and guides queries to the appropriate responsible Finance member.
  • Coordinates projects as assigned by the Executive Director
  • Finance and liaises with key stakeholders if and when needed.
  • Assists in maintaining schedule and coordinating calendar activities.
  • Manage diaries of team members, schedule internal and external meetings
  • Assist in planning itineraries, including booking travel and accommodation
  • Files, archives and maintains Finance documents and communications as required for governance.
  • Participates in group wide Finance meetings
  • Ensure direct delivery of confidential material/mail.
  • Ensures strict confidentiality, discretion, and professionalism at all times.
  • Performs any other assignments or tasks when requested or needed.
  • Undertakes any other duties as assigned by Executive Director
  • Finance

Minimum Experience:

Previous working experience as an Administrative assistant for a minimum of 1 year is preferable


Job Specific Knowledge & Skills:


  • Good communication skills (verbal & written)
  • Arabic speaking skills of advantage
  • Strong interpersonal skills
  • Good knowledge of Microsoft Office (Microsoft Outlook, Word, Excel, PowerPoint)
  • Administrative writing and reporting skills
  • Strong follow up skills and result oriented
  • Data driven mindset
  • High ethical standards
  • A positive and solution focussed attitude
  • A clean enhanced disclosure and Barring service or police check
  • Strong ability to prioritize and multi task
Bachelor's degree Certificate in relevant field preferred
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