Collections Executive - Dubai, United Arab Emirates - Al-Futtaim Automotive

Description

Ensure to record AR/DP Collections against SO or Invoices.

Daily collection reports should be uploaded in the shared drive provided by the AFSSAll collection / PCF verification and hand over are properly signed / filed for future referencesMonitoring and communicate cheque clearance, bouncing cheques, and refund chequesEnsure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitoredStrict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.

Reviewing and ensuring of timely submission of Second sets.

Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoicesMaintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possibleReconcile credit customer accounts; provide balance confirmation report and SOA as and when required.

Invoicing & Delivery ManagementPerform financial transactions and process invoices in a timely manner.

Ensure all relevant AFM document processes are strictly adhered as per SOP.Ensure Revenue/Provision in place and Assignee clause is without errorSubstantiates financial transactions by auditing documents.

Perform record keeping of all financial operations.
Authorization of all in house AFM sales & credit customers.
Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
Support & Guiding of Matrix managers, Sales team and Sales Admin.

Business Processes & ControlsAll business processes are conducted according to SOP and with correct levels of sign authorityEnsure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be securedEnsure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operationsMaintain proper invoice filing with complete document set (SO, LPO etc.) for easy retrieval.

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