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    • Efficient Office Coordinator - Dubai - eFinancialCareers

    eFinancialCareers
    eFinancialCareers Dubai

    1 month ago

    Default job background
    Full time
    Description

    We are seeking a highly organized and communicative Administrative Assistant and Receptionist to deliver exceptional customer service to our visitors, clients, and employees.

    Key Responsibilities:

    • Provide front desk coverage, greet and welcome visitors, clients, and employees in a courteous manner, and ensure that they have a positive experience.
    • Assist in the day-to-day operations of the office, maintaining facilities and ensuring efficient operation.
    • Oversee the availability and distribution of office supplies, stationery, and pantry items, ensuring that staff has everything needed to perform their duties.
    • Handle incoming and outgoing mail, courier services, and other correspondence, including answering and directing phone calls to the appropriate departments or individuals.
    • Manage scheduling and appointment bookings for staff and meeting rooms, ensuring that everyone is aware of upcoming events and deadlines.
    • Maintain a clean and organized reception area, creating a welcoming environment for visitors and staff.
    • Assist with administrative tasks, including data entry and filing, ensuring that all records are accurate and up-to-date.
    • Provide information about the company's services and policies, addressing visitor inquiries and resolving issues promptly and professionally.
    • Support team members with various tasks as needed, working collaboratively to achieve common goals.

    Education/Certifications:

    • A university degree, preferably in Business Administration, Office Management, or related subjects, demonstrating a strong foundation in business principles and practices.

    Experience:

    • 1–3 years' experience as an Office administrator or Receptionist, with a proven track record of providing excellent customer service and administrative support.
    • Experience in a fast-paced office environment, particularly in a financial institution, with a high level of adaptability and flexibility.

    Knowledge/Skills/Attributes:

    • Arabic Speaker is essential, with fluent written and spoken English skills, allowing effective communication with colleagues, clients, vendors, and visitors.
    • Strong understanding of professional etiquette, with the ability to maintain a polished and courteous demeanor in all interactions, ensuring a positive reputation for the company.
    • Competent in using Microsoft Office applications, including Word, Excel, PowerPoint, and potentially other relevant software, to efficiently complete administrative tasks.
    • Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively, ensuring timely completion of tasks and projects.
    • Meticulous attention to detail, with the ability to maintain accurate records and files, reducing errors and minimizing risk.
    • Ability to handle sensitive information with discretion and maintain strict confidentiality, upholding the company's values and reputation.
    • Resourceful and proactive, able to handle unexpected challenges with composure, find solutions in a timely and efficient manner, and adapt to changing priorities in a fast-paced environment.

    Estimated Salary: $45,000 - $60,000 per year, based on industry standards, location, and job requirements. We offer a competitive compensation package, including benefits and opportunities for growth and development.

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