Admin Support - Dubai

Job summary

Admin Support role in Dubai, UAE, involves front office and general administration, finance administrative support, and HR administration and recruitment support.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Handle incoming calls, emails, and general inquiries.
• Manage meeting room bookings, courier arrangements, and office supplies.
• Maintain front office cleanliness and ensure smooth day-to-day operations.
• Assist in processing invoices, expense reports, and petty cash.
• Support data entry related to financial transactions.
• File and organize financial documents, both physical and digital.
• Assist in preparing reports and reconciliations under the supervision of the finance team.
• Assist in maintaining and updating employee files and HR databases.
• Support the coordination of onboarding and offboarding procedures.
• Source CVs from job portals, recruitment agencies, and internal databases.
• Conduct initial screening of candidates based on job requirements.
• Schedule interviews and communicate with candidates professionally.
• Support in preparing job offers, contracts, and onboarding kits.
• Assist in organizing employee engagement and training events.

Requirements

• Nationality: UAE National (Emirati) – Mandatory
• High school diploma or equivalent required; Diploma or bachelor's in business administration or HR is a plus.
• Previous administrative or HR internship/experience is preferred but not required.
• Strong communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Professional attitude, strong organizational skills, and attention to detail.
• Discretion with confidential information and a team-oriented mindset.

Job description