Administrative Officer – Emirati Talents - abu dhabi - Liwa College

    Liwa College
    Liwa College abu dhabi

    1 day ago

    Description
    POSITION'S SUMMARY:

    The Administrative Officer will provide administrative and clerical support to ensure the efficient operation of the office. The role involves managing day-to‑day administrative tasks, scheduling meetings, organizing files, handling communications, etc.

    DUTIES & RESPONSIBILITIES:
    • Manage day‑to‑day administrative duties, including handling phone calls, emails, and other correspondence.
    • Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.
    • Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.
    • Reserve rooms and conference facilities.
    • Order and maintain office stationery and equipment supplies from concerned departments.
    • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.
    • Liaise with colleagues and external contacts to book travel and accommodation / conference preparation.
    • Organize and store paperwork, documents, and computer‑based information.
    • Sort and distribute incoming posts and organize and send outgoing posts.
    • Photocopy and print various documents.
    • Arrange both in‑house and external events.
    • Ensure that the office activities meet health and safety requirements.
    • Spot and notify any safety hazard to the concerned officer.
    • Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.
    • Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.
    • Protect the College's value by maintaining the confidentiality of information and documents.
    • Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.
    • Letter writing, dealing with telephone and email inquiries.
    • Maintain professionalism in handling confidential information pertaining to management and operations.
    KNOWLEDGE & SKILLS:
    • Good organizational skills
    • Good time management
    • Good communication skills, written and verbal English‑Arabic
    • Discretion
    • Confidence with IT and computer packages
    • Accuracy and good attention to detail
    • An ability to stay calm and tactful under pressure
    • Self‑motivation
    • A bright and positive attitude
    • Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
    EXPERIENCE:
    • Preferable 2‑3 years of experience in an administrative or secretarial role.
    ACADEMIC QUALIFICATIONS:
    • A bachelor's degree in business administration or management. A certificate in the Secretarial course may be beneficial.
    Al Ain Campus

    Al Tiwayya Area – Al Asayil St
    Next to the Civil Defense, Al Tiwayya Area
    Al Ain, United Arab Emirates
    Ph:
    Map Location

    #J-18808-Ljbffr

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