Administrative Coordinator - Dubai, United Arab Emirates - HTrust Human Resources Consultancy

    HTrust Human Resources Consultancy
    HTrust Human Resources Consultancy Dubai, United Arab Emirates

    2 days ago

    Description


    JOB TITLE: Administrative Coordinator
    LOCATION: Dubai
    TYPE: Full-time
    YRS OF EXP: 2 Years of experience in an administrative or coordination role

    Package-5K-7K(AED)

    POSITION SUMMARY
    Our Client, a leading firm into Financial services is looking for a proactive and detail-focused Administrative Coordinator to assist their team in managing operations, overseeing activities, and optimizing administrative workflows. The successful candidate will serve as a key communication and organizational hub for the team, ensuring the seamless execution of daily tasks and strategic initiatives.

    DUTIES AND RESPONSIBILITIES

    1. Administrative Support:
      • Manage calendars, schedule meetings, and coordinate events.
      • Draft and distribute internal and external correspondence, reports, and presentations.
      • Maintain organized records, files, and databases.
    2. Coordination and Communication:
      • Serve as a liaison between departments, clients, and vendors.
      • Facilitate communication to ensure alignment on goals and deadlines.
      • Organize onboarding processes for new team members and assist with training.
    3. Client Support & Follow-Up:
      • Provide ongoing support to clients, addressing inquiries and resolving any issues.
      • Follow up every 72 hours on all requests until the process is complete.
      • Emphasize the need to build and maintain strong relationships with clients to better understand needs and ensure ongoing satisfaction. This includes regular check-ins and providing tailored solutions.
    4. Operations Management:
      • Oversee procurement and inventory of office supplies and equipment.
      • Support the planning and execution of projects, ensuring timelines are met.
      • Monitor and report on the progress of key initiatives.
    5. Financial Assistance:
      • Prepare and process expense reports, invoices, and budget updates.
      • Assist with basic financial tracking and reconciliation.
      • Network with bankers to expand the list of available options.
    6. Process Improvement:
      • Develop and implement new procedures to streamline operations.
      • Identify inefficiencies in administrative workflows and propose solutions.
    7. Industry Knowledge & Updates:
      • Stay updated on industry trends to provide informed guidance to clients and internal stakeholders.

    KNOWLEDGE AND SKILLS

    Education:

    • Bachelors degree in business administration, management, or a related field preferred.

    Experience:

    • 2+ years of experience in an administrative or coordination role.

    Skills and Competencies:

    • Proactive and Organized: Ability to manage and coordinate various tasks and processes efficiently; Ability to work independently and collaboratively in a fast-paced environment.
    • Communication: Excellent verbal and written communication to liaise with clients.
    • Attention to Detail: Ensure all documents are properly renamed, filed, and reviewed before submission to avoid errors and rejections.
    • Client Relationship Management: Provide excellent service to clients to ensure satisfaction and retention.
    • Technical Skills: Basic knowledge of Zoho Books and CRM; Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Experience with scheduling tools (e.g., Google Calendar, Doodle) and project management software (e.g., Asana, Trello).
    • Interpersonal Skills: Positive and professional demeanor; Proven ability to build relationships and foster teamwork.

    Competitive Salary with standard Benefits



    Package Details


    Package-5K-7K(AED)

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