Receptionist/Secretary - Dubai, Dubai, United Arab Emirates - 1st-jobs

    1st-jobs
    1st-jobs Dubai, Dubai, United Arab Emirates

    6 days ago

    Description


    We are looking to hire an organized and well-driven receptionist/secretary for our client in Dubai. 

    The Purpose of this job is to primarily manage the Front Desk/Reception from our office on a daily basis and to perform a variety of administrative tasks.

    The scope of the job involves mostly supporting our Management Team.

    Main Responsibilities:

    • Answer and direct phone calls to the team; take messages and schedule appointments; apply to the screen when necessary.
    • Welcome and direct visitors, guests, and clients.
    • Promote a positive image of the company.
    • Receive mail, documents, packages, and courier deliveries and distribute them.
    • Maintain filing systems as assigned.
    • Retrieve information as requested from records, minutes, and emails; prepare written summaries of data when needed.
    • Respond to and resolve administrative inquiries and questions.
    • Coordinate and schedule travels, meetings, and appointments for executives.
    • Prepare agendas and schedules for meetings.
    • Record and distribute minutes or other records for meetings.
    • Oversee and maintain waiting for the area, ensure permanent cleanliness of company office.
    • Perform other related duties as assigned.

    Main Requirements:

    • Good English verbal and written communication skills.
    • Knowledge of Excel, Word, and PowerPoint.
    • Professional Attitude and Appearance.
    • Good organizational skills and attention to detail.
    • Previous experience as Receptionist and/or Background in Hospitality is an advantage.
    • Integrity, rigor, and respect of governance principles.
    • Reliably commute or plan to relocate before starting the job.


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