Executive Assistant- Venuewise - dubai - LINKVIVA Live Communications

Description

As an Executive Assistant, you will be a force multiplier for the Managing Director,ensuring their time, priorities, and projects are managed seamlessly, while also supporting personal commitments with discretion and care.

This role blends project oversight, operational management, and personal executive support, offering a unique opportunity to work at the heart of a dynamic, high-profile environment.

You will act as a trusted representative of the executive, coordinating internal and external stakeholders, managing sensitive information, and ensuring both professional and personal schedulesoperatesmoothly.

You will beproactive, decisive, and adaptable, thriving in a fast-paced environment where speed, accuracy, and emotional intelligence are key.
WhatYou'llDo
Project & Business Management
Oversee, coordinate, and track multiple complex projects, ensuring timelines, deliverables, and stakeholders are managed effectively.
Act as a liaison on behalf of the executive, contacting internal and external stakeholders professionally.
Anticipate needs, resolve conflicts, and keep projects moving forward independently.
Support operational decisions with thoughtful insight and discretion.
Executive & Personal Support
Manage complexcalendars,mixing personal and business commitments.
Schedule and coordinate meetings, calls, and travel arrangements (flights, accommodations, itineraries).
Handle confidential information with absolute discretion, knowing when and how to elevate matters.
Prepare executive communications, presentations, and briefings as needed.
Represent the executive in interactions,maintainingprofessionalism, empathy, and authority.
Personality & Professional Traits
High emotional intelligence – understands sensitivity of matters and responds appropriately.
Exceptional multitasking abilities – able to manage competing priorities quickly and efficiently.
Discretion and confidentiality – no surprises; always check before sharing sensitive information.
Proactive and adaptable –anticipatesneeds and acts independently.
Polished presence and professional demeanor, able torepresenta senior executive to high-profile contacts.
What You Need to Apply
Proven experience supporting senior executives, ideally in high-pressure or service-oriented industries (advertising or events)
Strong project management skills, with the ability to coordinate multiple complex initiatives
Exceptional organizational and time-management abilities
Highly developed interpersonal skills and emotional intelligence
Experience managing both professional and personal matters for an executive
Speed, decisiveness, and reliability under pressure

This role is ideal for someone who thrives in a high-performance environment, enjoys variety, and takes pride in ensuring an executive's day-to-day life and projects run smoothly, efficiently, and with discretion.

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