Events Unit Assistant - Abu Dhabi, United Arab Emirates - International Renewable Energy Agency (IRENA)

International Renewable Energy Agency (IRENA)
International Renewable Energy Agency (IRENA)
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Abu Dhabi, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Abu Dhabi, United Arab Emirates


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Vacancy Announcement

Secretariat of the International Renewable Energy Agency (IRENA)

Office of the Director-General (ODG)

Publication/Transmission Date: 31 July 2023

Deadline for Application: 30 August 2023 (at midnight, Abu Dhabi local time)


Position Title:
Events Unit Assistant -SC-5 (Service Contract-

Local Recruitment)


Annual Gross Remuneration:
AED 146,400 to AED 248,400

Duration of Contract: 12 months

Duty Station:
Abu Dhabi, United Arab Emirates

Date for Entry on Duty:
As soon as possible
- _
_Emirates ID and currently reside within UAE._


The International Renewable Energy Agency (IRENA) is an inter-governmental organization headquartered in Abu Dhabi, mandated to promote the widespread and increased adoption and sustainable use of all forms of renewable energy in the pursuit of sustainable development, energy access, energy security and low-carbon economic growth and prosperity.

IRENA's mission is to play a leading role in the ongoing transformation of the global energy systems as a center of excellence for knowledge and innovation, a global voice of renewable energy, a network hub for all stakeholders, and a source of advice and support for countries.

At present, IRENA has 168 Members (167 States and the European Union) that acceded to its Statute, and 16 additional States in the process of accession and actively engaged.

Under the overall guidance of the Director, ODG, and the direct supervision of the Chief, Events Unit, the incumbent will be responsible for the following duties:

  • Assists in all logístical arrangements of events e.g., meetings, and workshops that programmatic divisions of IRENA are organizing.
  • Prepares and maintains a detailed database of events to be hosted at IRENA headquarters including budget estimates and any other information required by the supervisors and project owners.
  • Identifies and recommends appropriate locations and venues.
  • Drafts distributes, and follows up on invitations in an efficient and timely manner.
  • Assists in producing and distributing to participants all information and material relevant to the events: agenda, documents, and presentations.
  • Produces lists of meeting participants, including accurate contact information.
  • Assists the participants in all logístical aspects of their participation in meetings, including travel and entry to the country, manage hotel bookings, and ensure travel and DSA disbursement as per relevant guidelines, rules, and regulations in coordination with all sections of AMS.
  • Organizes briefings for support staff on all logístical aspects of meetings, prior to and during the different meetings, and prepares relevant comprehensive handouts, to ensure the effective implementation and coordination of the meeting and related events.
  • Maintains accurate records, and background information, related to the events organized in IRENA headquarters to ensure an accurate and complete accounting, reporting, and internal control system; keeps all records uptodate and ensures their accessibility at all times.
  • Performs any other duties as required.

Competencies

Professionalism:

Knowledge of the Agency's policies, procedures, and practices; ability to research, select, organize, and summarize information required for the preparation of meetings and conferences; ability to coordinate, review and edit the work of others; conscientious and efficient in meeting commitments, observing deadlines and achieving results.


Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others, and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match audience; demonstrates openness in sharing information and keeping people informed.


Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Accountability:

Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within the prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight, and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


Client Orientation:
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of
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