Office Manager - Abu Dhabi, United Arab Emirates - UHRS

UHRS
UHRS
Verified Company
Abu Dhabi, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

beBee Recruiter
Description

Administrative Tasks

  • Focal contact person for employees, management, service providers and vendors on both local and HQ level.
  • Handle renewals of residencies, contracts, work permits for employees in due time
  • In charge of Medical Insurance starting from collecting proposals to all other queries
  • Prepare official documents, invitation letters, NOC, salary certificate, and others
  • In charge of handling guests queries; hotel accommodation, transfers, etc.
  • Handle ADHOC reports on both local and HQ level.
  • Follow up on corporate deals renewals and act in due time
  • Handle some procurement tasks; collect proposals and share with management
  • Make sure office machines are properly functioning, printer, shredder etc.

Finance Tasks

  • Handle company's expenses (Cash & Credit Card) making sure correct figures reflected
  • In charge of weekly and monthly reports to GM and finance
  • Assist finance in following up on receiving invoices from vendors and service providers on time
  • Validate invoices; raise remarks if in doubts
  • Follow up on payments to be released with no delays
  • File all related documents (soft and hard copies)
  • Review employees Expenses Claims Reports, coordinate with finance whenever required.

HR Tasks (Local and Global levels)

  • Focal contact person in recruitment process feedbacks, update internal tracker
  • Handle employees onboarding and offboarding process
  • Responsible to provide clarity on policies and regulations, share updates with the team.
  • Handle ADHOC miscellaneous reports requested by local management
  • In charge of handling matters related to local HRS; reports, time management, employees' information, system technical issues etc.
  • Maintain employee's data up to date on both HRS and internal files
  • Handle employees over time
  • Focal contact person between local team and CH HR team
  • In charge of handling regular and ADHOC HR tasks raised by CH team

Technical Skills:


  • Experience in Outlook, Word, Excel, PowerPoint etc.
  • Good knowledge with HRS, SAP & Success Factors is a plus
  • Experience in renewals process; employees' residencies, contracts, work permits etc.
  • Experience in HR daily operations; employees files, annual leave reports etc.
  • Proper filing skills

Soft Skills & Competencies:


  • Excellent communication skills with very good English language
  • Organized and well structured
  • Time management and setting priorities skills
  • Very good follow up skills
  • Ability to work within a team and/or solo worker
  • Solution oriented with positive attitude

Job Types:
Full-time, Permanent


Salary:
AED12, AED14,000.00 per month


Ability to commute/relocate:

  • Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • Immediate joiner

Education:


  • Bachelor's (preferred)

Experience:

Office Manager: 5 years (required)

  • Handle renewals of residencies: 5 years (preferred)
- work permits for employees in due time: 5 years (required)

  • Handle ADHOC reports: 5 years (preferred)
  • Handle company's expenses: 5 years (preferred)
  • HR Tasks (Local and Global levels): 5 years (required)
Finance Tasks: 5 years (required)


Language:


  • Arabic (required)
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