Office Admin - Dubai, United Arab Emirates - Beehive HR

Beehive HR

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

We are Hiring Admin for a restaurant in Bur Dubai

The
Food & Beverage Administrative Assistant assists management with a variety of tasks and clerical projects. You will be responsible for running reports, scheduling, and managing policy/procedural paperwork. This position is best fit for an energetic, team player that is looking to grow within the hospitality industry.

Previous Experience Preferred
2 year's experience in restaurant, bar, banquet kitchen, hotel, or resort environment helpful.

Software
Ability to operate a Phone system and other types of restaurant and kitchen equipment are helpful. Computer skills such as MS Word, MS Excel are needed.

Essential Duties & Functions

Become knowledgeable in all policies, procedures, standards, specifications, guidelines and training programs for all food and beverage outlets within the Resort.
Prepare all required paperwork, including forms, reports and schedules in an organized and timely manner.
Assist F&B Director in carrying out restaurant marketing, advertising and promotional activities and campaigns and when applicable, get proper approvals from Corporate Marketing and/or Owner of Kalahari Resorts to ensure it meets Resort standards.
Work in concert with the Executive Chef and kitchen team to ensure backofthehouse needs are being met.
Produce daily reports such as: ADP/Labor, Purchase Orders, Cost/Transfer Sheets and Invoices in accordance with resort policies.
Produce weekly reports for all outlets such as: Sales/Labor and Purchases Snapshot, updated inventory/ordering/accounting worksheets, Micro Sales, and Theoretical COS Reports.
Produce monthly reports such as: Theoretical COS Report, comparisons to actual COS, and monthly inventory.
Provide manager reminders and paperwork processing such as: performance reviews due, new hire/termed associate paperwork, appointments, messages, spreadsheets, files.
Assist in answering telephone calls from inhouse guests and associates and guest/customer calls coming in from outside of the Resort.
Place office supply orders for the entire Food & Beverage team.

Competencies:

Must be able to communicate, read, write, and speak English effectively. Bilingual skills are preferred but not required.
High level of organization needed with the ability to multitask and work in a fastpaced environment.
Make independent decisions while maintaining strong ethical standards consistent with company policy, rules and the ability to maintain confidential information.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger. Collect accurate information and resolve conflicts.
Must be able to thrive in a fastpaced, energetic environment that is constantly changing based on room occupancy and group business.