Admin Officer Pro - Dubai, United Arab Emirates - SEER SOLUTIONS DMCC

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

beBee Recruiter


Description

Job Summary:


Key Responsibilities:


Administrative Duties:

-
Office Management:


  • Oversee daily office operations and ensure a wellmaintained work environment.
  • Manage office supplies inventory and place orders as necessary.
  • Coordinate with facility management vendors, including cleaning, catering, and security services.
-
Documentation and Record Keeping:


  • Maintain and organize company records, documents, and files.
  • Ensure compliance with company policies and government regulations.
  • Prepare and manage correspondence, reports, and documents.
-
Scheduling and Coordination:


  • Organize and schedule meetings, appointments, and travel arrangements for staff.
  • Coordinate with internal departments and external parties for various business requirements.
-
Support Services:


  • Provide general support to visitors and handle inquiries.
  • Assist in the preparation of regularly scheduled reports.
  • Handle sensitive information in a confidential manner.

Public Relations Duties:

-
Government Liaison:


  • Act as a liaison between the company and government authorities.
  • Process all types of visas, including employment visas, trade license, residence visas, and visit visas, in a timely manner.
  • Ensure the company's compliance with UAE labor laws and regulations.
-
Documentation and Compliance:


  • Prepare and handle paperwork for permits, licenses, and approvals.
  • Submit and collect documents in various free zones, government agencies, embassies, and banks.
  • Stay informed about updates in labor laws, immigration policies, and other relevant regulations.
  • Ensure all legal and contractual documents are accurate and properly filed.
  • Send notifications regarding required documentation for trade license renewals, office lease renewals, and establishment card renewals.
  • Coordinate and schedule processes related to the Emirates Identity Authority for issuing Emirates ID cards, working with internal and external departments.
  • Coordinate and schedule visa medical procedures with internal and external departments.
  • Track the expiry dates of employee residency documents and ensure timely renewals.

Qualifications and Skills:


  • Bachelor's degree in business administration, Public Relations, or a related field.
  • 45 years of experience in administrative and public relations roles, preferably within the UAE.
  • Strong understanding of UAE labor laws, immigration procedures, knowledge of GDRFAD, MOHRE and government protocols.
  • Must have driving license.
  • Excellent organizational and multitasking abilities.
  • Strong interpersonal and communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Ability to handle confidential information with discretion.
  • Fluency in English is required; proficiency in Arabic is highly advantageous.

Experience:


  • Admin: 1 year (required)
  • PRO( UAE labor laws, GDRFAD, MOHRE and government protocols): 2 years (required)

Language:


  • English, Arabic(optional) (preferred)

Location:


  • Dubai (required)

More jobs from SEER SOLUTIONS DMCC