Event Coordinator - Dubai, United Arab Emirates - Flagship Events LLC

Description

The Event Coordinator will work with closely with the Event Managers to execute corporate MICE events like gala dinners, conferences, exhibitions etc.

The individual will support the Event Managers in all operations aspects of the events.


Responsibilities:

• Coordinate the deliveries of event collateral from creative agencies, printers, sponsors etc.
• Set up & manage registrations tables at the events
• Brief & manage hostesses hired for the event. Training & managing hostesses, ushers on their tasks at the events.
• Coordinate with hotel staff to ensure that the F&B is as per order, sufficient banqueting and service staff are available, service is being set up & completed at speed & as per schedule provided.
• Managing VIPs

- seating, F&B service, queries, complaints etc.

• Coordination with the hotel for room reservations, boarding & lodging for event speakers & VIPs.
• Sending out invitations, forms, confirmations etc. to customers & prospects. Capturing & data entering RSVP responses, guests' lists, delegate lists, speaker lists, VIP lists etc.
• Editing & updating data points in the database for each event
• Ensuring the all the branding of sponsors etc. is set up & in place at the event
• Following the event program & running order accurately at the event.
• Ensure that all tasks delegated are completed within timeline set
• Ensure that the relevant awards, certificates etc. are handed over respectively to the winners, finalists, delegates, speakers etc.
• Follow up with photographers, videographers to deliver the photos & videos of the events within the TAT
• Upload selected images, videos on the social media platforms created for the event

Salary:
AED5, AED6,000.00 per month


Application Question(s):

• Are you proficient in working on MS Office?

Education:

• Bachelor's (preferred)

Experience:

• 1 year relevant work experience (required)

Language:

• English proficiently (preferred)

Application Deadline: 31/05/2023