Facility & Admin Coordinator - Sharjah, United Arab Emirates - ADEAREST

ADEAREST

Verified Company

Sharjah, United Arab Emirates

2 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Responsibilities and Duties:

a) Coordinate with the Facilities Management team, businesses, and Service Providers for all facility management-related activities.

b) Dealing with maintenance complaints, forwarding it to the concerned person and ensuring the job is complete.

c) Evaluates the situations and the events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

d) Coordinate with the respective company's PRO for facility-related legal transactions.

e) Maintains the record of all the company fleets, maintenance reports, accommodation and vehicle-renewal process.

f) Dealing with renewals of Maintenance Contracts, cross-checking the scope and amount payables.

g) Prepare the duty roaster for the security personnel.

h) Review the security report on a daily basis and update the Facility & Admin Manager if any non-compliance is reported.

i) Provide high-level administrative support to the departmental leadership including preparation of correspondence, records and other clerical documentation on a daily basis.

j) Perform clerical duties

k) Manage the calendar and work schedule of the departmental leadership team to ensure effective time management is maintained with availability for daily meeting requirements and schedules

l) Respond to inquiries from a variety of internal and external parties.

m) Perform other related tasks as assigned by the immediate Supervisor/Manager.

Accountabilities:

Perform duties to the highest possible quality and standard

Qualifications:

Business Management/Certificate in Secretariat or any related course

Years of Experience:

Minimum 2 years of work experience in the administration.

Person Requirements:

Time management
Work to deadlines
Work on own initiative
Strong analytical skills, wellorganized and proven time management skills.
Excellent verbal and written communication skills in English.

Communication and Interaction:

Internal: Management, Middle Management, Senior Staff and Staff.
External: Consultants, Suppliers, Governmental Entities, or as otherwise directed by Management.

a) Coordinate with the Facilities Management team, businesses, and Service Providers for all facility management-related activities.

b) Dealing with maintenance complaints, forwarding it to the concerned person and ensuring the job is complete.

c) Evaluates the situations and the events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

d) Coordinate with the respective company's PRO for facility-related legal transactions.

e) Maintains the record of all the company fleets, maintenance reports, accommodation and vehicle-renewal process.

f) Dealing with renewals of Maintenance Contracts, cross-checking the scope and amount payables.

g) Prepare the duty roaster for the security personnel.

h) Review the security report on a daily basis and update the Facility & Admin Manager if any non-compliance is reported.

i) Provide high-level administrative support to the departmental leadership including preparation of correspondence, records and other clerical documentation on a daily basis.

j) Perform clerical duties

k) Manage the calendar and work schedule of the departmental leadership team to ensure effective time management is maintained with availability for daily meeting requirements and schedules

l) Respond to inquiries from a variety of internal and external parties.

Perform other related tasks as assigned by the immediate Supervisor/Manager.

Salary:
AED4, AED5,000.00 per month

Ability to commute/relocate: