Property Coordinator - Dubai, United Arab Emirates - KAIZEN Asset Management Services

KAIZEN Asset Management Services

Verified Company

Dubai, United Arab Emirates

3 weeks ago

Posted by:

Ahmed Al-Mansouri

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Description

Summary:

A property Coordinator:

is responsible for providing support to the Property Management Team with regards to Site Condition Management, Stakeholder and Supplier management, Risk & Regulatory Management, Project Revenue & Financial Management, Administration & Reporting and Occupancy & Lease management.

Responsibilities:

Site & Property Management:

Coordinates with FM & service providers for PPM. Ensures that PPM certificates are maintained and carried out as per the schedule Coordinates the reviewing of drawings with FM fitouts Dedicate all kind of issues. Ensure the quality of our Signage as per the policy. Notify supervisors of any anomalies or discrepancies that relate to the site. Manage all move in/out on site

HSE & Financial Management:

Supports the Property Manager in procurement activities Prepares RAQ/RAP's and the supporting paperwork Ensures that all contracts are maintained. Informs the Property Manager of contract expiry 120 days prior to the end date of the contract Follows the procurement policy at all times. Send Invoices & collect payments. Remind on payment status. Ensures that all HSE documents are maintained and up to date and the correct follow up is being followed Ensures all tenants HSE documents and reports are up to date and follows up as appropriate Detects health and safety breaches and reports them Assists the Property Manager in the preparation of the annual fire drill Assists the Property Manager when preparing incident reports, HSE reports and fire drill reports Ensures that all documentation pertaining to compliance is maintained and up to date at all times
Leasing & Occupancy:

Prepares offer to lease

Prepares schedules of condition Prepares all supporting paperwork related to new leases Ensures that all KYC forms are signed and the correct information is supplied Cross checks all information registered in the KYC documents and corresponding paperwork Coordinates the signing of leases Ensures all related paperwork accompanies leases (compliance documentation, payments, acknowledgment forms) Prepares Ejari contracts Prepares lease renewal notices Coordinates viewings Follows up on fit out status Uploads and maintains lease documentation on the software
Administration and Communication: Ensures all documents are maintained using the correct software Ensures all tenant related documents are maintained on the correct software and in their respective hardware files. Ensures all documents are submitted on time for each document run Ensures all paperwork is accompanied with the correct forms acknowledgment forms, request forms etc. Responsible for ensuring that the correct information in input in the monthly report Ensures that the report is submitted on time Ensures that the weekly reports have up to date information Ensure the scheduling of matters are sent on a weekly basis.