Mohd Athar Alvi

Dedicated and accomplished Senior HR and Admin Coordinator with over 07 years of experience in human resources and administrative management. Proven expertise in effectively overseeing and streamlining HR processes, optimizing employee relations, and ensuring efficient administrative operations.

SR. HR & ADMIN COORDINATOR
Gulf Oil & Gas Co. LLC (GOGAS) – Abu Dhabi, UAE April 2016 – May 2022

Key Functions:
Recruitment:
Creating and publishing job advertisements on various platforms such as company websites, job portals, social media, and other relevant channels to attract potential candidates.
Reviewing the resumes and applications submitted by candidates to determine if they meet the basic qualifications for the job. This involves comparing their qualifications, skills, and experiences with the job requirements.
Assisting in the process of integrating new employees into the organization. This includes tasks such as preparing the necessary paperwork, explaining company policies, introducing them to their team and workspace, and helping them get acclimated to their new role.
Maintaining a record or database of all candidates who have applied for positions. This can help keep track of their progress through the recruitment process and ensure effective communication.
Sending follow-up letters or communications to candidates who have completed the recruitment process. This can include letters of offer or rejection, providing closure to candidates, and maintaining a positive impression of the company.
Coordinating and scheduling interviews between candidates and the relevant interviewers, often involving multiple rounds of interviews.
Conducting telephone and in-person interviews with candidates in collaboration with department heads. These interviews help assess candidates' qualifications, skills, and cultural fit for the organization.
Handling administrative tasks related to HR, such as making photocopies, scanning and emailing documents, and organizing files. This ensures that HR processes are well-documented and organized.
Training & Development:

 Supporting the process of training and integrating new staff into the company. This involves ensuring that new hires are familiar with company policies, procedures, and tools, helping them adapt to their roles effectively.

Arranging training sessions and coordinating with external trainers or training programs. This ensures that employees receive the necessary skills and knowledge to perform their job roles optimally.

Identifying gaps in employees' skills or knowledge and nominating individuals for appropriate training programs to address these gaps. 

Managing the logistics and coordination of training programs and medical assessments, especially for employees working on offshore or onshore sites. This includes ensuring compliance with industry-specific requirements, such as those set by ADNOC.
Providing employees with certificates or documentation upon successful completion of training programs. This acknowledges their efforts and achievements in enhancing their skills.

Organizing and conducting safety induction training sessions for new staff members. This is crucial to ensure that employees are aware of safety protocols and procedures to maintain a secure work environment.

Initiating PRs for training and medical assessments required by employees, ensuring they meet the specific requirements outlined by ADNOC.
Administration:
Assist in the day-to-day administrative tasks such as answering phones, responding to emails, and handling correspondence.
Maintain and organize important documents, records, and files in both physical and digital formats. Ensure that documents are easily accessible and properly stored.
Assist in making travel arrangements for employees, including booking flights, hotels, and transportation.
Assist in onboarding new employees, providing them with necessary information and resources. Compilation & processing of attendance data in the attendance system.

Processing monthly attendance musters for workers, trainees & officers.
Ensure company policies and procedures are followed, and keep up-to-date with employment laws and regulations to ensure compliance. 

Tracking attendance, maintaining leave records, PF records, issuing letters, etc.

Making Over Time Sheets.

Liaise with staff to send them for visa medical/biometrics.

Liaising with typing centers for medical applications and EID typing.

Coordinate with PRO for Visa Medical & Emirates ID Process for the new/existing staff, and send all the documents to the PRO office.

Mobilization of staff to Offshore/Onshore Sites like (CICPA Passes, OPTIMA Cards, Travel Cards, Client Safety Inductions, Training, and Medicals)

Maintaining the record of staff’s Residence Renewal & Passport Renewal.

Taking care of Company’s Workers’ Accommodation (ICAD Camp) & (Workers’ Village).

Taking care of Logistics (Airport Pick & Drop/ADNOC Meetings/Training/Medicals/Inductions & Client Interviews)

• Master of Business Administration (MBA) in HRM & Marketing                                                                                        Integral University, Lucknow (UP), India – 2017 
• Post Graduate Diploma (PGD) in Human Resource Management
  Arunachal University of Studies, Namsai (AP), India – 2015
• Bachelor of Business Administration (BBA) in Human Resource Management
  Dr. BR Ambedkar University, Agra (UP), India – 2010