Executive Assistant - Dubai, Dubai

Company & Culture · EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform provides seamless access to a diverse ran ...

Job description

Company & Culture
EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform provides seamless access to a diverse range of financial instruments, including stocks, ETFs, bonds, futures, and options, all within a single, multi-currency account.

As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset—our people. Join us in shaping the future of finance.

About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Executive Director across both business and personal matters. The role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to the Executive Director, ensuring seamless coordination of professional and personal commitments.

Reporting Line
:
Executive Director

Worksite
: On Site

Responsibilities
Executive Support

• Own and manage the business and private agenda of the Executive Director, ensuring all commitments and priorities are well-organized and executed efficiently.
• Provide high-level executive assistance in a one-on-one working relationship, including managing calendars, scheduling meetings, taking notes, and following up on action items.
• Serve as the primary point of contact for internal and external stakeholders, maintaining professional and timely communication.

Coordination & Administration

• Organize and coordinate executive outreach, external relations, and special projects, ensuring alignment with strategic objectives.
• Manage all aspects of travel arrangements, including itineraries, logistics, and related documentation.
• Handle correspondence, documentation, and reports with a high degree of accuracy and confidentiality.

Personal & Household Management

• Oversee household operations, including scheduling, vendor management, and supervision of household staff.
• Coordinate personal appointments, errands, and family-related logistics as needed.

Confidentiality & Professionalism

• Maintain strict confidentiality and discretion in all matters related to the Executive Director's business and personal affairs.
• Uphold the highest standards of professionalism, integrity, and trust in all interactions.

Qualifications

• Bachelor's degree preferred.
• Minimum 5+ years of experience in a similar Executive Assistant or Personal Assistant role, ideally supporting C-level executives.
• Exceptional organizational and multitasking skills, with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with absolute discretion.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
• Flexibility to manage occasional after-hours tasks or travel coordination.

Personality / Mindset

• A natural organizer who hates loose ends and loves getting things done.
• Someone who can think fast, prioritize hard, and still keep a smile when the pressure's on.
• Confident communicator who's not afraid to speak up.
• A decision-maker.
• Resilient, adaptable, and comfortable working with management with high expectations.
• Integrity & loyalty.
• Team player with advanced communication and collaboration skills.
• A hands-on, "can do" attitude - always looking for solutions and thinking "out of the box."
• Overachiever mentality.
• Capability to work and succeed in the fast pace and ever-changing environment.

We Offer*

• Competitive salary & performance-based bonus programs.
• Corporate benefits (choose your preferred options).
• Truly inspiring culture, pleasant and informal work environment.
• Ongoing education & training programs.
• Opportunity to network and connect in the Corporate Events.
• Global career opportunities.
• Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.

A group of disruptive technology experts created EXANTE. With an impressive track record in the industry and knowledge of the markets, our systems are built to democratize access to global financial instruments for professional traders and institutional investors.
Through our robust, cutting-edge trading platforms, you can offer clients access to comprehensive, global financial instruments and investment possibilities while keeping their data safe and private.
EXANTE is a global prime broker backed by proprietary technology and dedicated service. All regulated group companies and fully controlled affiliates and subsidiaries are committed to compliance with data protection laws, including the GDPR. We process personal data in line with the GDPR principles of fairness, purpose limitation, transparency, data minimisation, storage limitation and deletion, accuracy, confidentiality and integrity, and accountability. We rely on legitimate interests to assess and manage your application, after determining that our interests are not overridden by your rights and interests. You have the rights of access, rectification, data portability, erasure, restriction of processing, and objection to processing. To exercise your rights or contact our Data Protection Officer, please see our GDPR policy at
We retain recruitment data only for as long as necessary for the purposes described above, after which it will be securely deleted unless we are required to keep it longer to comply with law or you consent to a longer retention.
Where personal data is transferred outside the EEA, it will be protected to a standard at least equivalent to that sought by the GDPR. Personal data is safeguarded by technical and organisational measures that are reviewed and updated regularly. This website is not intended for individuals under 18 and we do not knowingly collect data relating to children .