- Support the FMA manager on overseeing outsourced services like cleaning, pest control, waste management, and office clerks to maintain a safe and pleasant work environment.
- This role is based the Support Service function. The Support Service function reports directly into the COO
- The COO function aims to become a best-in-class operating function in the bank, and this role plays a crucial part in enabling that purpose; the role will serve the whole bank at all locations
- Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.
- Manage annual reviews, contract renewals and relationships with vendors
- Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.
- Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.
- Report and track FMA-related issues, ensuring timely resolution and escalation as needed.
- Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.
- Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.
- Support contract management for FMA services and the implementation of maintenance procedures.
- Inspect buildings, equipment, and systems to identify any issues
- Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines
- Review FM of each CBD location
- Visit branches to inspect the buildings, equipment, and systems to identify faults or risks
- Liaise with AMC vendors for scheduled preventive maintenance
- The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department's transition towards centralized, customer-focused operations.
- The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.
- 3-5 years relevant experience in FMA preferably in Banking
- Strong working knowledge in business applications including Excel and Word
- Analytical and review skills with the ability to draw the correct conclusions from reviews
- Time management and organization skills with the ability to prioritize and multi-task
- Ability to work independently with minimum supervision
- Demonstrated ability to establish and maintain effective relationship and partnership with key stakeholders including contractors, consultants etc.
- Excellent Planning and organizational skills with demonstrated ability to execute on time and on budget
- Understand and ensure compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business/function
- Excellent written & oral communication and presentation skills including the ability to deliver clear and accurate messages to management
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Facilities Management and Administration Officer - Dubai, United Arab Emirates - CBD
Description
Job Purpose
Job Accountabilities
Qualifications
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Office Administrator
Caliberly- Dubai, United Arab Emirates
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Administration Officer
Only for registered members Dubai, Dubai
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Office Administrator
Only for registered members Dubai, Dubai
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Office Administration
Only for registered members Dubai
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Office Administrator
Only for registered members Dubai
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Office Administrator
Only for registered members Dubai
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Office Administrator
Only for registered members Dubai
-
Office Administrator
Only for registered members Dubai
-
Office Administrator
Only for registered members Dubai, Dubai
-
Office Administrator
Only for registered members Dubai, Dubai
-
Office Administrator
Only for registered members Dubai
-
Administrative Officer
Only for registered members Dubai
-
Office Administrator
Only for registered members Dubai, Dubai
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Office Administrator
MINDFREE Consulting- Dubai, United Arab Emirates
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Office Administrator
Only for registered members Dubai
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Office Administrator
Only for registered members Dubai
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Administrative Officer
Only for registered members Dubai, Dubai
-
Office Administrator
Only for registered members Dubai, Dubai
-
Office Administrator
Only for registered members Dubai, Dubai
-
Administrative Officer
Only for registered members Dubai
-
Office Administrator
Only for registered members Dubai