Executive Secretary - Dubai, United Arab Emirates - Mineral Circles Bearings

Mineral Circles Bearings

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Responsibilities:

Creating/Sending Quotation PDF Format for Customer
Create a report in Excel Format for Customer Price Feedback in each item in (%) Percentage and Compare to the Original File
Creating/Sending Proforma Invoice (PRD) or Delivery Order (DOD) to customer.
Follow Up Customer Pending Transactions such as (Quotation, Orders, Payments and Deliveries, etc.)
Creating/Sending Invoice PDF Format, Packing List PDF Format and Delivery Note (Image from System) to customers.
Sending/Creating Reengagement Message to Customer.
Keep and maintain an accurate record of papers and electronic correspondences.
Facilitate filing of documents
Keep and retrieve files.
Assists the Sales Executive staff in sending quotations and proforma invoices.

Skills & Requirements

Work experience as an Executive Assistant or similar role proven experience as an Executive Assistant, Senior Executive Assistant or in other Secretarial position
Full comprehension of office management systems and procedures
Excellent MS Office knowledge
Excellent Excel skills
Outstanding organizational and time management skills
Skilled in the use of standard office equipment (e.g. copiers, printers and scanners)
Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
Ability to handle pressure.
Positive, driven, motivated and enthusiastic
Following instructions and having the ability to learn new things

Education:
Bachelor degree in Business, administration, or any relevant field

Languages:
English, any additional language is a plus

Years of experience: 2-5 years of experience as an Executive Assistant

Working days and Hours - Monday to Saturday

1st Shift:8:30 am - 1:30 pm
2nd Shift: 4:00 pm to 8:00 pm

Saturday: 8:30 - 2:00 pm.

Salary:
AED3, AED3,500.00 per month

Salary:
AED3, AED4,000.00 per month

Ability to commute/relocate: