Office Manager - dubai - MB&A CPAs

    MB&A CPAs
    MB&A CPAs dubai

    21 hours ago

    د.إ90,000 - د.إ170,000 (AED) per year *
    Description

    Reports To: CEO / Managing Director

    Job Purpose:

    The Office Manager ensures the smooth operation of the office by overseeing all administrative and support functions, including office support services, license renewals, HR-related tasks, visa processing, insurance management, and general compliance. This role plays a critical part in maintaining a professional and organized workplace environment.

    Key Responsibilities

    1. Office Administration & Support

    • Manage day-to-day office operations and ensure office facilities are well-maintained and stocked.
    • Supervise support staff and external vendors (cleaners, IT, maintenance, etc.).
    • Handle procurement and inventory of office supplies and equipment.
    • Ensure all office systems (phones, printers, internet) are functioning efficiently.

    2. License and Government Renewals

    • Monitor and manage renewal deadlines for trade licenses, tenancy contracts, chamber of commerce, and other governmental registrations.
    • Liaise with relevant authorities and service providers for timely processing.

    3. HR-Related Tasks

    • Maintain employee records and documentation in compliance with company and regulatory requirements.
    • Coordinate onboarding and offboarding processes (e.g., offer letters, orientation, exit clearance).
    • Support in leave management, attendance tracking, and employee queries.
    • Assist with employee engagement initiatives and internal communication.

    4. Visa and Labor Processing

    • Manage end-to-end visa processes including new applications, renewals, cancellations, and dependents' visas.
    • Coordinate with PRO or government portals (e.g., MOHRE, GDRFA) for labor cards, Emirates IDs, and other formalities.

    5. Insurance Management

    • Oversee corporate and employee insurance policies (health, property, liability, etc.).
    • Liaise with insurance providers for renewals, claims, and policy enhancements.
    • Maintain up-to-date records of all insurance coverage and ensure compliance with relevant laws.

    6. General Support

    • Act as the first point of contact for office-related queries.
    • Support management with documentation, scheduling, and occasional project coordination.
    • Assist in organizing meetings, events, and travel logistics.
    Requirements
    • Bachelor's degree in Business Administration or related field.
    • Minimum 3–5 years experience in office administration, HR, or government relations in the UAE.
    • Strong knowledge of UAE labor law, visa and licensing procedures.
    • Excellent organizational and time management skills.
    • Proficient in MS Office and government e-portals.
    • Strong communication skills in English; Arabic is a plus.
    • Discretion, professionalism, and attention to detail.
    #J-18808-Ljbffr
    * This salary range is an estimation made by beBee
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