Executive Secretary - Ras Al Khaimah, United Arab Emirates - IHG - INTERCONTINENTAL HOTELS GROUP

IHG - INTERCONTINENTAL HOTELS GROUP Ras Al Khaimah, United Arab Emirates

1 week ago

Description

Manage the Manager's calendar, scheduling meetings, appointments, and travel arrangements, and ensuring that all commitments are met in a timely manner.
Coordinate and prioritize incoming requests and correspondence for the Manager including emails, phone calls, and meeting requests, and respond or delegate as appropriate.
Prepare and distribute meeting agendas, documents, and presentations for internal and external meetings attended by the Manager, ensuring that all participants are well-informed and prepared.
Attend meetings with the Manager as required, taking notes, recording action items, and following up on action items to ensure timely completion.
Act as a liaison between the Manager and internal departments, external stakeholders, and clients, communicating information, requests, and instructions effectively and confidentially.
Assist the Manager in preparing reports, presentations, and other documents, ensuring accuracy, consistency, and professionalism in content and formatting.
Coordinate special projects and initiatives as assigned by the Manager, providing administrative support and ensuring successful execution and completion.
Maintain confidentiality and discretion in handling sensitive information and communications related to the manager's office.
Contributing to a functional work atmosphere by supervising office management tasks, from supplies to technical support.

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