Logistics Coordinator - dubai - TotalEnergies

Description

• Positions contacts are both Internal & External.
• Framework for the position's reflections - Implement instructions by optimizing processes.

• Positions contacts are both Internal & External.
• Framework for the position's reflections - Implement instructions by optimizing processes.

• Operational Oversight: Direct all warehouse activities, ensuring 100% accuracy in product receipt, systematic storage, and dispatched goods.
• ERP/SAP Integrity: Maintain real-time inventory precision for raw materials, packaging, and finished goods; ensure all system transactions mirror physical movements.
• Quality Control: Execute strict FIFO (First-In, First-Out) protocols to guarantee product freshness and full batch traceability.
• Inventory Auditing: Lead scheduled cycle counts and wall-to-wall physical inventories; investigate and reconcile any variances against the system.
• Facility Excellence: Enforce \"5S\" or equivalent housekeeping standards to ensure a safe, audit-ready storage environment.
• Asset Management: Monitor forklift utilization and uptime; trigger immediate maintenance workflows for any equipment malfunctions to prevent downtime.

• Oversee receipt of additives, packaging, and consumables ensuring proper documentation, labeling, and quality verification.
• Plan and coordinate daily product dispatches in line with customer orders and production schedules.
• Ensure timely and accurate loading/unloading of vehicles following QHSE procedures.
• Monitor dispatch accuracy and documentation including delivery notes, invoices, and gate passes.
• Coordinate closely with production planning teams to ensure timely supply of additives and packaging materials using plant logistics resources.
• Ensure continuous supply of materials and packaging to production lines to avoid downtime.
• Coordinate with production planners and supervisors to align warehouse operations with production priorities.
• Support line changeovers through timely material availability and packaging removal.
• Adjust logistics operations dynamically in response to production or transport schedule changes.
• Notify TMMEFZE of any expected product shortages based on weekly production schedules to prevent production delays.
• Achieve defined productivity KPIs in alignment with QHSE and energy management objectives.
• Identify opportunities for system and process improvements to enhance efficiency and customer satisfaction.
• Manage inventory levels effectively, minimizing obsolete or slow-moving stock through coordination with production and relevant departments.
• Foster strong collaboration with internal teams, including drivers, contractors, and production staff, to ensure smooth and efficient logistics operations.
• Manage inbound logistics, including safe offloading, storage, and accurate placement of packed additives in designated rack systems.
• Oversee outbound logistics, ensuring on-time dispatches in compliance with QHSE and delivery requirements.

• Lead, train, and supervise warehouse operators, forklift drivers, and loaders across shifts.
• Allocate manpower and resources efficiently to meet daily operational targets.
• Conduct regular toolbox talks, safety briefings, and performance reviews.
• Promote a culture of teamwork, accountability, and continuous improvement.
• Ensure strict adherence to Quality, Health, Safety, Environment, and Energy (QHSEE) standards.
• Enforce use of PPE, safe material handling practices, and compliance with the company's safety permit system.
• Report and investigate any near misses, incidents, or unsafe conditions.
• Identify and implement process improvements to enhance productivity, reduce waste, and optimize space utilization.
• Drive digitalization and automation initiatives within the warehouse where applicable.
• Collaborate with cross-functional teams to improve logistics performance and cost efficiency.

• Ensure compliance of all HSEQ requirements as mentioned under Accountabilities.
• Ensure full compliance with all HSSEQ (Health, Safety, Security, Environment & Quality) policies and procedures as defined under key accountabilities.
• Promptly report all near misses, incidents, hazards, and workplace injuries to the Line Manager, following company reporting standards and timelines.
• Consistently uphold the Group's QHSE policy and the affiliate's QHSE & Energy management procedures.
• Drive achievement and continuous improvement of all KPI and EnPI targets supporting company-wide QHSE and Energy objectives.
• Participate in ongoing QHSE and Energy management training, ensuring personal competency and facilitating knowledge sharing among team members.
• Lead or actively contribute to investigations and root-cause analyses of any incidents as assigned.
• Adhere to the Group HSE Charter, MAESTRO standards, and affiliate HSEQ policies and procedures at all times. Exhibit professionalism, vigilance, and a proactive approach to HSE matters across all business activities.
• Follow compliance protocols specific to your executive responsibilities.
• Abide by the TMME Safe Work Permit program in alignment with your assigned duties.
• Strictly enforce all QHSE requirements, exercising the authority to halt operations if safety is compromised.
• Ensure that vehicles and drivers involved in import activities comply with PATROM requirements.
• Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention.
• Ensure full adherence to the company's compliance program, its policies and procedures including economic sanctions and export control in all professional activities.

• Ensure all quantity and quality requirements are met while satisfying the ultimate customers' requirements in time as planned.
• HSSEQ compliance & performance: Comply to HSSEQ performance indicators and measures.
• Be on top of the processes when it comes to team members handling several customs officials / government Agencies.
• Huge Coordination with TELBU Department (Purchasing & Procurement, Production Planning) and TEMUAE Departments (esp. Finance, Logistics).
• Coordination and Communication with Custom Agents, Freight Forwarders, Suppliers, Port, etc.
• High dependence of Supply Chain for the reliability of the Lubricants and Grease production.
• Huge Impact on production out and costs (esp. Demurrage).
• Will be the key responsibility to handle all import-related activities including but not limited to interacting with local authorities, and service providers.

• Bachelor's Degree in any discipline.
• Additional certifications in Warehouse Management.

• Demonstrated ability to collaborate effectively within a team environment.
• Proficiency in basic computer applications.
• Strong leadership and personnel management capabilities.
• Excellent interpersonnel and communication skills.
• Proficiency in excel, able to prepare the daily dispatch plan. Preferred SAP knowledge.

• Excellent Communication skills.
• Leadership.
• Problem Solving & Decision-making skills.
• Attention to details.
• Analytical & critical thinking.

• Working knowledge of Loading/ Unloading process, HSSEQ management systems, lubricants and greases.
• Should have excellent working knowledge in Warehousing Management.
• Must be proficient in the use of emergency equipment such as fire, spill & first aid equipment.
• Well versed with Customs Documentation/Clearance duty exemption process, port operations, transport fleet management, Inco Terms and Free zone regulations especially for Dangerous and \"non-Dangerous\" Goods Classifications.

• English, Level: Fluent.

• Minimum 5-7 years qualification experience in Logistics, preferably in Lubricants or similar industry.
• Solid understanding of logistics operations, MSDS, Hazardous goods & class related documentation, and fleet management practices.
• Fundamental experience managing logistics within a plant or industrial environment.
• Familiarity with HSEQ (Health, Safety, Environment, and Quality) management systems.

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.