Executive Assistant - Dubai, United Arab Emirates - the Company

    the Company
    the Company Dubai, United Arab Emirates

    2 weeks ago

    Description

    Life Manager / Executive Operations Partner to Founder

    Company: Giga Brands
    Founder: Hunter Harris
    Location: Primarily Dubai (hybrid, in-person expected)
    Travel: Frequent international travel (e.g., Lebanon, India and other locations)
    Employment Type: Full-time (contract)
    Compensation: $60,000–$70,000 + PTO + relocation support + long-term phantom equity potential

    About the Company

    Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands. The team operates in a high-performance, execution-driven environment with approximately 25 team members globally.

    This role directly supports the founder and sits at the center of executive operations, logistics, and day-to-day execution.

    The Role

    We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder's day-to-day operational life.

    This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything — from calendar to logistics to execution — is fully dialed in.

    Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background.

    Key Responsibilities

    Executive & Calendar Ownership

    • Own and optimize the founder's calendar and priorities
    • Anticipate needs and prepare proactively
    • Ensure all meetings, logistics, and preparation are handled
    • Manage communications and follow-through

    Operational & Project Support

    • Track projects and deliverables across teams (light project management)
    • Pull performance metrics and support operational visibility
    • Coordinate across internal stakeholders and contractors
    • Execute quickly on priorities communicated throughout the day

    Travel & Logistics

    • Plan and manage international travel end-to-end
    • Coordinate flights, accommodations, and schedules
    • Support in-person logistics across locations
    • Flexibility to travel with or support the founder as needed

    Administrative & Execution Support

    • Manage expenses, documentation, and bookings
    • Coordinate vendors and operational needs
    • Maintain systems, organization, and structure
    • Ensure nothing falls through the cracks

    AI-Enabled Productivity

    • Leverage AI tools to improve efficiency, workflows, and execution
    • Help implement systems that scale founder productivity
    Requirements

    Ideal Candidate Profile

    Experience

    • 4–6+ years supporting a founder, executive, or leadership team
    • Experience in fast-paced startup, agency, or high-growth environments
    • Proven ability to operate independently with minimal direction

    Core Traits

    • Highly independent and proactive
    • Execution-focused and fast-moving
    • Detail-oriented and organized
    • Direct communicator who values efficiency over small talk
    • High ownership mindset
    • Adaptable to changing priorities

    Skills

    • Advanced calendar and logistics management
    • Strong operational coordination and follow-through
    • Ability to manage high volumes of tasks and priorities
    • Comfortable working with performance metrics and dashboards

    Tools & Tech

    • Google Workspace
    • Slack
    • Standard agency/startup tools
    • Comfort using AI tools for productivity and operations

    Work Style & Expectations

    • Hybrid role based primarily in Dubai
    • 3–6 days/week in-person depending on schedule and priorities
    • Flexible hours aligned with founder workflow
    • Fast-paced, high-output environment
    • Requires autonomy and decisiveness
    Benefits

    Compensation & Benefits

    • Salary: $60K–$70K
    • Phantom equity potential for long-term contribution
    • Paid travel
    • PTO
    • Relocation support
    • High-growth exposure working directly with founder

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