Administrative Assistant - Dubai, United Arab Emirates - Caliberly

    Caliberly
    Caliberly Dubai, United Arab Emirates

    2 weeks ago

    Caliberly background
    Full time
    Description

    Location: Dubai, United Arab Emirates

    Job Overview:We are seeking a dynamic and organized individual to take on the role of Operations Coordinator for our newly established Dubai office. The successful candidate will be responsible for managing day-to-day operations, coordinating with local vendors and partners, and overseeing essential PRO (Public Relations Officer) services. Additionally, basic bookkeeping tasks will be a part of the responsibilities.

    Key Responsibilities:

    1. Day-to-Day Operations:
      • Efficiently manage and oversee the daily operations of the Dubai office.
      • Ensure smooth workflow and address operational challenges promptly.
    2. Coordination with Local Vendors and Partners:
      • Establish and maintain strong relationships with local vendors and partners.
      • Coordinate procurement activities and negotiate favorable terms.
    3. PRO Services:
      • Act as the main point of contact for all Public Relations Officer (PRO) services.
      • Ensure compliance with local regulations and manage documentation processes efficiently.
    4. Communication and Collaboration:
      • Facilitate effective communication within the Dubai office and across different departments.
      • Collaborate with teams to ensure streamlined processes and optimal efficiency.
    5. Basic Book-keeping:
      • Maintain accurate financial records for the Dubai office.
      • Handle basic bookkeeping tasks, including expense tracking and reconciliation.

    Qualifications:

    • Bachelor's degree in Business Administration, Operations Management, or a related field.
    • Proven experience in operations coordination, preferably in a multinational setting.
    • Familiarity with local regulations and PRO services in Dubai.
    • Strong organizational and multitasking skills.
    • Excellent communication and interpersonal abilities.
    • Basic understanding of financial processes and bookkeeping.

    Skills and Abilities:

    • Proactive problem solver with a keen attention to detail.
    • Ability to work independently and collaboratively in a fast-paced environment.
    • Strong negotiation and vendor management skills.
    • Proficient in Microsoft Office Suite and basic accounting software.