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    Receptionist - Russian Speaker - Dubai, United Arab Emirates - Caliberly

    Caliberly background
    Description
    • High school diploma orequivalent.
    • Proven experience in a receptionistor similar role is preferred.
    • Excellentcommunication and interpersonal skills.
    • Strongorganizational and multitaskingabilities.
    • Ability to maintain confidentialityand handle sensitive information withdiscretion.
    • Proficiency in using officeequipment and computer software, including MicrosoftOffice.

    KeyResponsibilities:

    • WelcomingVisitors:
      • Greet visitors in person or over thetelephone in a friendly and professionalmanner.
      • Address inquiries and provideinformation asneeded.
    • TelephoneManagement:
      • Receive and transfer telephonecalls, connecting callers to the appropriate staffmembers.
      • Announce callers and take briefmessages, forwarding them via email orvoicemail.
    • DocumentHandling:
      • Manage the filing of documents,ensuring organization andconfidentiality.
      • Assist in the distribution andtracking of confidential documents asrequired.
    • Meeting RoomManagement:
      • Arrange and maintain meeting rooms,ensuring they are well-prepared andclean.
      • Coordinate and schedule meeting roombookings.
    • High-ProfileIndividual Assistance:
      • Provide special attentionand assistance to high-profile individuals visiting theoffice.
      • Build and maintain strong professionalrelationships with importantstakeholders.
    • OfficeFacilities and Presentation:
      • Ensure the overallpresentation and cleanliness of the officespace.
      • Manage stationery and pantry supplies,replenishing asnecessary.
    • Courier andMail Management:
      • Organize and manage couriersfor the office, both incoming andoutgoing.
      • Handle incoming and outgoing mailefficiently.

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