Coordinator-Sales Support - United Arab Emirates - Transguard Workforce Solutions

    Transguard Workforce Solutions
    Transguard Workforce Solutions United Arab Emirates

    2 days ago

    Description
    Description

    We are currently recruiting for a Coordinator - Sales Support to join our Business Development team in our Headquarters, located in DAFZA, Dubai Airport Freezone.

    Scope: Coordinator – Sales Support works under guidance of the Senior Bid Coordinator / Bid manager as a proactive team player who supports the bid function across various stages, with a focus on smaller bids and contributing to larger ones under supervision. This role is a crucial part in the group's growth success. The role is part of a fast-paced environment and requires multi-tasking and having the skills to turn complex information into concise, persuasive documents.

     Financial

    • Assist the Senior Bid Coordinator / Bid Manager and Finance team in compiling and tracking budgets for bid-related expenses.
    • Flag any financial or contractual risks in tender documents, such as payment terms or penalties, to the Senior bid Coordinator / Bid Manager.
    • Contribute to the development of bid strategies by providing administrative and research support.

    Customer 

    • Act as a key point of contact for internal bid-related communications and coordinate with external stakeholders as directed.
    • Schedule and support Opportunity Review sessions, bid kick-off meetings, and solution workshops.
    • Assist in reviewing and formatting bid documents to ensure consistency and compliance with submission requirements.
    • Help prepare post-tender presentations and materials to support the sales and operations teams.
    • Coordinate logistics for site visits and ensure all necessary arrangements are in place.
    • Maintain bid performance tracking reports and dashboards under the guidance of senior team members.
    • Organize and update the bid content library, ensuring easy access to current templates and reference materials.

    Process 

    • Support the end-to-end bid process for smaller opportunities, ensuring timelines and submission requirements are met.
    • Gathers inputs from Business Units.
    • Prepare and compile bid documentation, including standard forms, templates, and supporting materials.
    • Assist in writing and editing bid responses, ensuring alignment with client specifications and internal standards.
    • Work with Business Units to gather and format relevant content such as CVs, case studies, and technical inputs.
    • Maintain and update bid trackers with accurate status updates and submission milestones.
    • Ensure all bid submissions comply with client instructions and assist in the handover process for successful bids.

    Innovation 

    • Suggest improvements to templates, tools, and processes to enhance bid efficiency and quality.
    • Work closely with the Bid Manager to develop customized and compelling proposals.

    Selection Criteria

    • Bachelor's degree in business administration, marketing, finance or a related field, or professional experience.
    • Minimum 1-2 years of experience in bid management or related roles, demonstrating successful bid outcomes.
    • Excellent organizational skills, with the ability to manage multiple deadlines effectively.
    • Strong written and verbal communication skills, with attention to detail.
    • Flexibility to adapt to changing priorities, deadlines and bid requirements.
    • Strong customer service skills and dedication to building long-term client relationships.
    • Proficiency in Microsoft Office Suite and bid management software.
    • Ability to work collaboratively across departments and levels within the organization.

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