Administrative Coordinator - dubai - Htrustconsulting

    Htrustconsulting
    Htrustconsulting dubai

    2 days ago

    Description
    About the job Administrative Coordinator


    JOB TITLE:
    Administrative Coordinator


    LOCATION:
    Dubai


    TYPE:
    Full-time


    YRS OF EXP:

    2 Years of experience in an administrative or coordination rolePackage-5K-7K(AED)POSITION SUMMARYOur Client, a leading firm into Financial services islooking for a proactive and detail-focused Administrative Coordinator to assist their team in managing operations, overseeing activities, and optimizing administrative workflows.

    The successful candidate will serve as a key communication and organizational hub for the team, ensuring the seamless execution of daily tasks and strategic initiatives.


    DUTIES AND RESPONSIBILITIESAdministrative Support:
    Manage calendars, schedule meetings, and coordinate events.
    Draft and distribute internal and external correspondence, reports, and presentations.
    Maintain organized records, files, and databases.

    Coordination and

    Communication:
    Serve as a liaison between departments, clients, and vendors.
    Facilitate communication to ensure alignment on goals and deadlines.
    Organize onboarding processes for new team members and assist with training.


    Client Support & Follow-Up:
    Provide ongoing support to clients, addressing inquiries and resolving any issues.
    Follow up every 72 hours on all requests until the process is complete.
    Emphasize the need to build and maintain strong relationships with clients to better understand needs and ensure ongoing satisfaction. This includes regular check-ins and providing tailored solutions.


    Operations Management:
    Oversee procurement and inventory of office supplies and equipment.
    Support the planning and execution of projects, ensuring timelines are met.
    Monitor and report on the progress of key initiatives.
    Prepare and process expense reports, invoices, and budget updates.
    Assist with basic financial tracking and reconciliation.
    Network with bankers to expand the list of available options.


    Process Improvement:
    Develop and implement new procedures to streamline operations.
    Identify inefficiencies in administrative workflows and propose solutions.


    Industry Knowledge & Updates:
    Stay updated on industry trends to provide informed guidance to clients and internal stakeholders

    KNOWLEDGE AND SKILLSEducation:
    Bachelors degree in business administration, management, or a related field preferred

    Experience:
    2+ years of experience in an administrative or coordination role

    Skills and Competencies:

    Proactive and Organized:
    Ability to manage and coordinate various tasks and processes efficiently; Ability to work independently and collaboratively in a fast-paced environment


    Communication:
    Excellent verbal and written communication to liaise with clients

    Attention to Detail:
    Ensure all documents are properly renamed, filed, and reviewed before submission to avoid errors and rejections

    Client Relationship Management:
    Provide excellent service to clients to ensure satisfaction and retention

    Technical Skills:

    Basic knowledge of Zoho Books and CRM; Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Experience with scheduling tools (e.g., Google Calendar, Doodle) and project management software (e.g., Asana, Trello).


    Interpersonal Skills:
    Positive and professional demeanor; Proven ability to build relationships and foster teamwork.
    Competitive Salary with standard Benefits
    #J-18808-Ljbffr

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