Administrative Assistant - Dubai, United Arab Emirates - Hireget
Description
Responsibilities:
- Manage and organize office operations and procedures, including filing systems, mail distribution, and office supply inventory.
- Answer and direct phone calls, take messages, and respond to inquiries in a professional manner.
- Schedule and coordinate appointments, meetings, and conferences, including booking meeting rooms and arranging catering as needed.
- Prepare and edit correspondence, reports, memos, and other documents, ensuring accuracy and completeness.
- Assist with the preparation of presentations, spreadsheets, and other businessrelated documents.
- Maintain and update contact lists, databases, and other records, ensuring all information is current and accurate.
- Handle incoming and outgoing mail and packages, including sorting, distributing, and shipping items.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Support the HR department with onboarding new employees, including preparing orientation materials and setting up workstations.
- Assist in planning and organizing company events, such as teambuilding activities, office parties, and client meetings.
- Provide administrative support to executives and other team members as needed, including managing calendars and organizing files.
- Perform general office duties, such as photocopying, scanning, and faxing documents.
Requirements:
- High school diploma or equivalent.
- Proven experience as an administrative assistant, office assistant, or similar role.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment, such as printers and fax machines.
- Excellent organizational and timemanagement skills, with the ability to multitask and prioritize work effectively.
- Strong written and verbal communication skills, with attention to detail and accuracy.
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