Bids Coordinatior - Dubai, United Arab Emirates - Inaya Facilities Management Services LLC

Inaya Facilities Management Services LLC

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Commercial and Contracts Management:

Coordinate the Tender process from EOI to contract awards negotiations.
Coordinate the tendering process from beginning to end i.e. 'expression of interest' to post award negotiations.
Keep track of all the proposal submitted and contracts.
Track the contract expiry and advise relevant team / department to issue the renewal proposal in timely manner.
Prepare and submit the contracts based on the inputs from the team.

Tenders & Bids:

Studies, analyses and evaluates tender documents from a administration point of view in order to identify the required formats and documents required for tender submission.
Plugging in the Pricing for mechanical/ electrical/ plumbing services provided by team in the BOQs.
Liaising between departments in order to present accurate and presentable proposals.
Preparation and submission of technical and commercial bids to customers in a timely manner.
Involve in the Client contract negotiation process as a channel between client and Inaya.
Ensure all proposals are formatted and comply with company brand guidelines, customer requirements and follow internal quality guidelines.
Analyze the client's documents to ensure the responses being created respond implicitly to the questions being asked.
Coordinate clarification questions, forward to client and monitor responses.

Communication & MIS Reporting:

Identify Key ingredients in submissions like if its hard copies, soft copies, number of copies etc.
Maintain good relationship with Potential Clients/ Clients representatives.
Provide Assistance and support for bid coordination and preparation.
Ability to produce high standard work which meets the client and business requirements.

Operational Responsibilities:

Coordinate with the operations team and issue RFI, tender clarification to client.
Provide necessary support to operations team in preparation of minor works quotes.
Clarify the queries from the operations team.
Ensure that all renewal proposals are issued in time in collaboration with the operations team.

Health, Safety and Environment (HSE)

Take reasonable care of your own Health, Safety & Environment.
Take reasonable care for the Health and Safety of anyone who may be affected by their own acts or omissions.
Cooperate with your employer (IFMS) to enable the fulfillment of statutory obligations and other IFMS IMS requirements.
To work towards the fulfillment of IFMS "Target Zero" objective (zero injuries, zero accidents, zero environmental incidents)
To work towards the fulfillment of IFMS IMS/QHE Policy
IFMS-IMSGE-POL01

MINIMUM QUALIFICATIOn

Graduate in Engineering

MINIMUM EXPERIENCE
Minimum 2 years of experience in Bidding / tendering / Commercial Management

SKILLS ESSENTIAL