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    Executive Assistant Office Manager - Dubai, United Arab Emirates - irwin & dow

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    Description

    Responsibilities:

    • Preparingfinancial statements, reports, memos, invoices letters, and otherdocuments.
    • Answering phones and routing callsto the correct person or takingmessages.
    • Handling basic bookkeepingtasks.
    • Filing and retrieving corporate records,documents, and reports.
    • Researching andconducting data to prepare documents for review and presentation byboards of directors, committees, andexecutives.
    • Helping prepare formeetings.
    • Accurately recording minutes frommeetings.
    • Greeting visitors and deciding ifthey should be able to meet withexecutives.
    • Using various software, includingword processing, spreadsheets, databases, and presentationsoftware.
    • Reading and analyzing incoming memos,submissions, and distributing them asneeded.
    • Making travel arrangements forexecutives.
    • Performing office duties thatinclude ordering supplies and managing a recordsdatabase.
    • Experience as a virtualassistant.
    • Opening, sorting and distributingincoming faxes, emails, and othercorrespondence.
    • Provide general administrativesupport.

    Executive AssistantRequirements:

    • Proven experience as anexecutive assistant or other relevant administrative supportexperience.
    • In-depth understanding of entire MSOffice suite.
    • High schooldiploma.
    • Ability to organize a daily workloadby priorities.
    • Must be able to meet deadlinesin a fast-paced quickly changing environment.
    • Aproactive approach to problem-solving with strong decision-makingskills.
    • Professional level verbal and writtencommunications skills.

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