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- Devising and maintaining office systems, including data management and filing;
- Take notes at meetings or to provide general assistance during presentations;
- Screening telephone calls, enquirers and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of Seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the directors;
- Organizing and attending meetings and taking dictation and minutes;
- Carrying out background research and presenting findings;
- Liaise with internal administration and marketing departments to create and implement projects.
- Ensure necessary records are maintained that can readily provide current, accurate and accessible information
- Provide senior level administrative support to the directors through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
- Act as liaison between the directors and staff to ensure appropriate coordination and follow-up on day-to-day issues
- Provide coordination support to the Senior Management Team
Executive Secretary - Dubai, United Arab Emirates - FORTES EDUCATION
Description
The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership teamMain Accountabilities: